SPP Document 208

INTRODUCTION
1. Purpose- State the principles upon which competitions are based.
2. Promoters/ Owners should be guided in organizing ADCs.
IAPOA APPROVAL
1. Before the Owner makes any official announcement, IAPOA ------> ADC Committee shall send the Owner a written approval of the draft Conditions, including the timetable, the ADC registration fee (when required) and the composition of the Jury.
2. Notice of a National ADC ----> Owner / the IAPOA ADC Committee Secretariat with a request for publication in technical journals.
  1. Announcement -> shall state where and how the ADC documents may be obtained and that the ADC conditions have received the requisite IAPOA approval.
DRAWING UP THE ADC CONDITIONS
1. "Anonymity" of competitors should be maintained until the final judgment of the competition.
2. The conditions for National ADC, whether single or two (2)-stage, upon or limited shall state clearly
  1. Purpose of the ADC + Intentions of the Owner
  2. Nature of the problem to be solved
  3. Requirements which Competitors must meet
3. Clear distinction shall be made between the mandatory requirements of the Competition and those which permit the competitor freedom of interpretation.
4. Supplementary information and instructions approved by the Jury may be issued by the Owner to all Competitors selected to proceed to the second (2nd) stage of a two (2)-stage competition.
PROFESSIONAL ADVISOR
1. Appointed and paid by the Owner and approved by the IAPOA NBD thru its ADC Committee.
2. Role-> Supervision of the conduct of the ADC and the preparation of the Conditions.
3. Assist the Jury and will be present during its deliberations but he will have no vote.
THE JURY
1. Shall be set up before the official announcement of the competition.
2. Shall be composed of the smallest reasonable number of persons ------> should be an odd number and < 7. Majority -> Architects
3. Not more than 1 representative of the Owner included in the Jury.
4. Jurors -> present at all meetings of the Jury
5. Stage competition - same Jury should judge both stages of the competition.
6. Drawings, photographs, models or other documents not required under the regulations shall be excluded by the Jury
7. Jury shall disqualify design which does not conform to the mandatory requirements, instructions or Conditions for the ADC.
8. Fees & travel & subsistence expenses of the Jury members -> paid by the Owner.
PERSONS NOT ELIGIBLE FOR ENTRY TO THE ADC
1. No member of the Jury will be allowed to take part in the competition.
2. No member of the promoting body / associate or employee/ person concerned w/ the preparation or organization of the ADC will be eligible to compete or assist a Competitor.
PRIZES, HONORARIA AND MENTIONS
1. Conditions -> amount and number of prizes
2. Owner -> allot adequate prize money to compensate all the Competitors for their work.
3. Participant in a limited ADC by invitation shall receive an honorarium.
4. (2)-stage competitions - reasonable honorarium shall be paid to each
5. Conditions - state the use to which the Owner will put the winning plan/design scheme/s
6. In Project ADCs-> provisions shall be made in the ADC Conditions for the first prize winner to receive compensation of a further sum equal to the amount of the first prize if no contract is signed within twelve (12) months of the announcement of the Jury’s award.
COPYRIGHT AND RIGHT OF OWNERSHIP
1. Author -> Retain the copyright of his work -> Retain the sole right of reproduction
2. Awarded first prize can be used by the Owner upon his commissioning the Author to carry out the plan/design
3. Owner’s right to use the ADC-generated plan/design covers 1 execution only.
REGISTRATION OF COMPETITORS
1. All Competitors - register w/ the Owner. Registration implies acceptance of the Conditions of the ADC.
2. Awarded first prize can be used by the Owner upon his commissioning the Author to carry out the plan/design.
3. Owner’s right to use the ADC-generated plan/design covers 1 execution only.
INSURANCE
1. Owner -> insure the Competitors’ plans/ designs
EXHIBITIONS AND ENTRIES
1. All designs – exhibited for at least (2) weeks, together with a copy of the signed report of the Jury.
2. The Owner shall notify in a timely manner, all registered Competitors of the date and place of the public exhibition and the results of the ADC.
RETURN OF PROJECTS
1. All drawings and plans - destroyed at the end of the public exhibition, unless provisions are made to the contrary in the Conditions for the ADC
ALTERNATIVE DISPUTE RESOLUTION (ADR) OR LITIGATION
1. Provisions for conciliation, mediation and arbitration - included in the ADC Conditions
2. Jury members - sole arbiters at all stages
3. Matter shall be settled by an arbitration process approved by the IAPOA
4. Expenses shall be shared by the two(2) interested parties to the ADR proceeding.

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SPP Document 208

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