Chapter 6

Chapter 6

Page elements
1. Character - any letter, number or symbol
2. Paragraph - segments of the text defined by a return or tab (individual formatting)
3. Section - An area within the document where formatting can be set e.g. a column or bullet points
4. Frame - a box which contains text or graphics, can be positioned anywhere (DTP)
5. Header - text which appears on top of every page may include info such as author name or date
6. Footer - text which appears in the bottom of every page information such as page number or date
7. Footnote - Used to briefly explain a word or phrase without including it in the main body
8. Page - One side of a document which holds all of the other elements
Mail merge
1. Procedure
  1. Create a data source
    1. Create a template document
      1. Link the 2
        Insert the merge fields
        Finish & merge
2. Evaluation
  1. Only need 1 template document
  2. One copy to proof read
  3. Template can be saved and reused
  4. Moving either file can break the link
  5. Errors in larger merges
  6. Complex merges difficult to perform
  7. Less personalised
Reformatting
1. Page size, settings and orientation
  1. Margins
  2. Sizes: A4, A3
  3. Portrait Landscape
2. Text position, size and style
  1. Alignment: Left Centre Justified
  2. Point size: 14px
  3. Stylesheets
Images
1. Clip art
  1. Readily available
  2. Cheap/Free
  3. Copyright
  4. Unoriginal
  5. No extra equipment needed
  6. Quality is variable
2. Thumbnail gallery
  1. Less memory required
  2. Grouped similarly
  3. Preview available
  4. Long download
  5. Too much choice
  6. Hard to tell quality
3. Vector
  1. Resizable
  2. Small file size
  3. Mathematical formulae
  4. High CPU power
  5. Can't be compressed
  6. May require specialist software
4. Bitmap
  1. Can be compressed
  2. More complex
  3. Lower quality when enlarged
  4. Editing changes each pixel
Presentation software
1. Features
  1. Text - Conveys majority of info.
  2. Images - convey additional info. e.g. diagrams
  3. Sound - combined with transition
  4. Video - useful but flashy, can detract from key points
  5. Animation - add emphasis to important points
  6. Hyperlinks - text which redirects to a file or web adddress
  7. Hotspots - invisible hyperlink
  8. Transition
    1. Manual - changes on click
    2. Automatic - Changes on timer
  9. Buttons - used to control presentation
2. Computer
  1. More features
  2. Slides never deteriorate
  3. Saved or copied
  4. Overuse features
  5. Power cut
  6. Software required
3. OHP
  1. Slides deteriorate
  2. No special features
  3. Slow changeover
  4. Easy to annotate slides
  5. Power cut
  6. OHP are cheap
4. Types
  1. Linear - one slide after another (set order)
  2. Non-linear - Slides can be accessed in any order
  3. Hierarchical - multiple pre-determined paths to choose from

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