Which of the following are a purpose of an Issue Report? 1. Document an off-specification 2. Record an issue resolution 3. Capture all problems or concerns within the project 4. Capture recommendations for handling a request for change
1,2,3
1,2,4
1,3,4
2,3,4
Which product establishes the baseline against which the project's actual performance is compared?
Project Brief
Product Status Account
Project Initiation Document
Configuration Item Record
Which is NOT identified when creating a product breakdown structure?
Products to be created by internal resources
Products to be modified
Resources required to produce the products
Products to be created by an external third party
Which statement regarding a project's outputs, outcomes and benefits is correct?
All outputs have tangible benefits
Outcomes are the long term results of benefits
Outputs are changes in the way the project's products are used
Benefits are improvements resulting from project outcomes
What process covers the acceptance and execution of project work by external suppliers?
Controlling a Stage
Managing a Stage Boundary
Managing Product Delivery
Directing a Project
Which is NOT a PRINCE2 integrated element?
The Principles
The Techniques
The Themes
Tailoring to the project environment
What is the goal of the 'Identify context' step within the recommended risk management procedure?
Identify responses to risks identified in the Business Case
Understand the specific objectives that are at risk
Gather information about risks for inclusion in Highlight Reports to the Project Board
Identify the threats and opportunities that may affect the project's objectives
Which is a purpose of the Project Product Description?
Defines the reporting structure to be used by the project
Provides information on what the project is about and how it is to be managed
Describes what the project has to produce to obtain customer acceptance
Provides input to creation of the project mandate
Which defines the sequence in which the products of a plan should be developed?
Product Description
Product Breakdown Structure
Project Product Description
Product flow diagram
If a Work Package is forecast to exceed its tolerances, how should a Team Manager inform The Project Manager?
Raise an Exception Report
Issue an Exception Plan
Raise an Issue
Raise a risk
What process enables an organisation to understand the work that needs to be done to deliver a project's products before it is approved?
Initiating a Project
Starting up a Project
Which is a purpose of Controlling a Stage process?
Agree, perform and deliver project work
Draft a plan for the next stage
Agree stage tolerances
Take action to make sure that the stage remains within tolerance
Which of the following roles can the Project Manager also perform? 1. Change Authority 2. Project Assurance 3. Project Support 4. Team Manager
Which is a responsibility of the Project Assurance role?
Inform the Project Manager about the status of the project's products
Document the Project Board's reporting needs
Ensure the Project Manager is aware of the need to use any existing corporate standards
Inform corporate or programme management about the project's status
When is it confirmed if a project's objectives have been achieved?
During the Closing a Project process
During the final end stage assessment
During the Controlling a Stage process
During the Managing Product Delivery process
Which is a definition of a risk cause?
The impact of a risk on the stage and project tolerance
The source of a risk
The overall effect of a risk on the Business Case
How likely a risk is to occur in a given project situation
When would the Team Manager be required to produce a Checkpoint Report?
When a Work Package is being negotiated
At the frequency agreed in the Work Package
On completion of the quality -checking activities for each product
When reviewing how a stage is progressing
Which is a recommended quality review team role?
Project Manager
Presenter
Project Support
Producer
What PRINCE2 principle supports planning only to a level of detail that is manageable and foreseeable?
Continued Business Justification
Manage by Exception
Focus on products
Manage by stages
In which situation might the Controlling a Stage process be used?
Managing a long initiation stage of a complex product
Managing the activities of a complex programme
Managing support activities following the handover of the products to the operational environment
Creating an Exception Plan to replace the current Stage Plan
Which is a responsibility of the business representative on the Project Board?
Setting tolerance levels for the project
Ensuring the project represents value for money
Confirming the project delivers the required functionality
Checking the required quality levels are achieved by the project's products
Which Statement correctly describes the relationship between Project Assurance and Quality Assurance?
Project Assurance provides assurance to the project's stakeholders whereas quality assurance provides assurance to the wider Corporate or Programme organisation.
They are both the responsibility of the Project Board, but Project Assurance may be delegated.
They are both independent of the project
Project Assurance and quality assurance are both the responsibility of corporate or programme management
Which of the following assists the Project Board in assessing the project viability at certain points as defined in the Project Plan?
Receiving regular Checkpoint Reports
Authorising one stage at a time
Creating Exception Reports when tolerances are threatened
Authorising project closure
Which is a purpose of the Change Theme?
Prevent change to anything agreed in the Project Initiation Documentation
Ensure any potential changes to base-lined products are controlled
Assess and control uncertainty
Assess changes to only the specialist products
What product would confirm the version numbers of all products being developed within a given stage.
Stage Plan
Work Package
Which is a benefit of using PRINCE2?
Stakeholders are kept out of planning and decision-making
Participants understand each other's roles and needs
Stakeholder are not involved in assuring the project work
All problems are escalated to all stakeholders
In what product would a product's quality tolerance be defined?
Quality Management Strategy
When should the Managing a Stage Boundary process be undertaken?
Close to the end of a management stage
After the completion of each management stage
At the end of the final stage
At the end of project start-up
Which is a purpose of a risk budget?
To fund risk management activities defined in the risk management procedure
To fund the cost of analysing requests foe change while executing a Work Package
Funds set aside from the project budget to cover the costs of implementing risk responses
Funds sets aside from the project budget to cover the costs of identifying risks to the project
Which role is part of the project team?
Corporate or programme management
Quality assurance
Stakeholder
Business assurance
Identify the missing word in the following sentence. PRINCE2 management stages relate to the [?], which is a factor that differentiates them from technical stages.
use a particular set of technical skills
use a specific set of Team Managers
Authorisation from corporate or programme management
Commitment of resources
What principle is supported by the Project Product Description?
Continued business justification
Focus on product
Learn from experience
Identify the missing word(s) in the following sentence. Quality planning provides the definition of the required products with their [?] as a foundation for Project Board agreement.
Customer's quality expectation
quality test results
quality criteria
owners
Which is a definition for risk probability?
Scale of the risk should it occur
Probable effect on the project delivering its objectives
Probable timeframe within which the risk may occur
A measure of the likelihood of the risk occurring
Which is NOT an event-driven control?
Highlight Report
Exception Report
Project Initiation Documentation
End of a stage
Identify the missing words in the following sentence. The Project Board will allocate tolerances [?] to the Project Manager.
for each Work Package
for the project
for each management stage
for each technical stage
Which is NOT a purpose of a Product Description?
Define the time and cost needed to produce the product
Define the quality skills required to check the product
Define the function and appearance of the product
Define the development skills required to produce the product
Which is a purpose of a Communication Management Strategy?
Ensuring the project team can use the required reporting tools
Producing reports for the Project Board
Defining the Communication method between the Project Board and corporate or programme management
Ensuring stakeholders are aware of their responsibilities
Identify the missing word(s) in the following sentence. During the Controlling a Stage process , the [?] us checked for any new or revised threats and their possible impact on the Business Case.
Benefits Review Plan
End Stage Report
Risk Register
Risk Management Strategy
In what plan should project closure activities be planned?
Closure Stage Plan
Stage Plan for the final management stage
Initiation Stage Plan
Team Plan
Which role is ultimately in charge of the project?
The Executive
The Senior User
The Sponsor
What is the recommended frequency for Project Board meetings during a delivery stage to check progress?
Monthly
Weekly
At the frequency set down in the 'Controls' section of the Project Initiation Documentation (PID)
There are no regular meetings of the Project Board during the stages
In the event of the Project Manager being given conflicting instructions, whose instruction should he or she follow?
The Executive's as chair of the Project Board
The Senior User's, as the role responsible for delivering the benefits
The Senior Supplier's, as the role responsible for ensuring that the project is achievable
Property Assurance's, as the role responsible for checking the running of the Project
In the activity 'Authorise Initiation', which of the following would the Project Board use to support its decision on whether to go ahead and start the project?
Mandate
Stage Plan for the first delivery stage
In which activity would the Project Board instruct the Project Manager to shut down the project prematurely, should that be necessary?
Authorise Initiation
Authorise emergency action
Give ad hoc direction
Authorise project closure
Which role is responsible for approving the Project Brief?
Executive
Senior User
Senior Supplier
All of the above roles working together
In which PRINCE2 process are the members of the Project Board appointed?
Starting Up a Project
Which of the following is NOT an objective of the process Directing a Project? To ensure that:
There's authority to initiate the Project.
There's authority to deliver the project's products.
Corporate or programme management has an interface to the project.
The products being produced by the teams are delivered to expectations.
What is the final phrase in the following purpose statement. To enable the Project Board to be accountable for the project's success by making key decisions and exercising overall control while:
Maintaining a low degree of risk exposure
Ensuring that the benefits specified in the Business Case can be delivered
Authorising spending only within the agreed financial tolerances (limits)
Delegating day-to-day management of the project to the Project Manager
Which of the following is NOT an input into the activity 'Give ad hoc direction'?
Highlight Report (the progress report from the Project Manager to the Board)
Exception Report (referral of something projected to go beyond the Project Manager's Authority)
Issue Report (a report setting down the detail of an issue being referred to the board)
End Stage Report (a report giving the board details such as the final cost of a stage just finishing)
Which of the following does NOT form part of the Project Initiation Documentation (PID).
Business Case
Project Plan
Stage Plan for the first delivery stage (the stage after the Initiation Stage)
Which of the following strategies defines how change control will be carried out?
Configuration Management Strategy
Communication Management Strategy
Which of the following is an accurate definition of a stakeholder in PRINCE2?
someone who's a member of the Project's Project Board
Someone who can affect, or be affected by, the project
Someone with financial responsibility for the project
Someone who's responsible for the delivery of business benefits
Which of the following is used in PRINCE2 to record when business benefits will be measured?
Benefits Register
Project Cashflow
Which of the following options name plans which are created in the process Initiating a project?
Project Plan and Benefits Review Plan
Project Plan together with all Stage Plans
Project Plan and Business Plan
Benefits Review Plan and Team Plan
Which of the following does PRINCE2 include as a section in the full Business Case?
Benefits Realisation Schedule
Investment appraisal
Cost-benefit analysis
Which role is responsible for producing the Project Initiation Documentation (PID)?
Sponsor
What's the name of the progress report produced by the Project Manager in the Process Controlling a Stage?
Stage Process Report
Checkpoint Report
Stage Control Report
Which of the following phrases is part of the purpose statement for the process Initiating a Project?
To establish a clear organisation structure for the project
To produce a Stage Plan for each delivery stage to determine total cost
To ensure that all risks in the project have been identified and their management planned
To establish solid foundations for the project
Progress reports, produced during each stage, are sent to Project Board members. What does the Project Manager check to see whether a copy should be sent to anyone else?
Daily Log
Communication Plan
Issue Log
Which of the following is NOT used as an input to the activity Prepare the Risk Management Strategy?
Project Mandate
Lessons Log
Why does the Project Manger check the Benefits Review Plan from time to time during a delivery stage?
To update it with benefits achieved to date
To record who is responsible for specifying benefits
To enter details of dis-benefits identified in the Initiation Stage
To see whether any benefits reviews are due and, if so, arrange them
Which of the following products are created in the process Initiating a Project? 1. Risk Register 2. Issue Register 3. Project Plan 4. Project Product Description
