Which are purposes of initiating a project process? 1. Establishes a firm base for the project 2. Ensures there is clear understanding of the work involved to deliver the project’s products 3. Avoids commitment of funds before it is appropriate to do so 4. Makes Sufficient information available to define and prepare the Project Brief
1,2,3
1,2,4
1,3,4
2,3,4
A purpose of the Managing a stage Boundary Process is to provide the Project Board with information needed to ratify the [?] for the project?
Agreed tolerance levels
Resource requirements
Continued business justification
Resource availability
What is an objective of Managing a stage boundary Process?
Enables the project board to commit resources and expenditure required for the initiation stage.
Maintain focus on required outcome
Provides a controlled break between those managing the project and those creating the products
Ensures a periodic review is held to sign-off the products created within the completed stage
Which statement does NOT define a characteristic of a project?
Has a higher degree of risk than the other business activities
Involves people with different skills introducing a change that will impact others outside of the team
Has a life span that usually covers the delivery of the desired outcomes and the realization to the benefits
A temporary management structure created for the implementation of business products
Which fact is true of project assurance but not quality assurance?
Responsible for monitoring the conduct of the project
Independent of the project manager
Appointed as part of the management team
Responsible for reviewing the project for compliance with corporate standards
Basing projects on a ‘management by exception’ framework provides which benefit?
Promotes consistency of project work
Project is not seen as an end its self
Clarity of what a project will deliver, why, when and by whom
Efficient and economic use of management time
How does the controlling a stage process support the learn from experience principle?
Supports the Project Manager in ensuring products are delivered within the tolerances agreed with the Project Board
Encourages the Project Manger to review the progress of the stage and log any lessons
Requires escalation of issues and risks to the project board which threatens the stage or project tolerances
Recommends a Work Package is created to deliver products that require specific skills
Which theme provides information on what is required, how it will be achieved and by whom?
Organization
Plans
Business Case
Quality
The purpose of which theme is to establish ways to check that a project will still provide the expected benefits?
Change
Progress
What is the purpose of Managing Product Delivery Process?
Controls the link between the Project Manager and the Team Manager(s)
Tracks the progress of a stage through the consolidation of checkpoints reports
Provides a link between the work of the Project Manager and the project
Maintains a focus on the delivery of benefits throughout the stage
Which role is responsible for capturing the customer’s quality expectations?
Project Manager
Executive
Senior Supplier
Senior User
Which product forms the ‘contract ‘between the Project Manager and the Project Board?
Project Plan
Project Product Description
Project Initiation Documentation
Project Brief
What is a product Description used for in controlling a Stage Process?
Demonstrating that a product meets its quality criteria through the method specified
Forming part of a Work Package that is passed to a supplier for creation
Developing the product(S) to the defined quality criteria
Obtaining approval for completed products from authorities identified therein
Which role is responsible for authorizing and monitoring work to be completed and for taking corrective action within a stage?
Project Support
Project Assurance
Team Manager
Which of the following is a baseline management product?
Benefit Review Plan
Issue Register
Highlight Report
Product Status Account
What is an objective of the Closing a Project process?
Checks that all the project’s products have been signed off by the users
Prepares for the final stage of the project
Captures the customer’s quality expectations
Ensures that all benefits have been achieved
Which process covers the authority to initiate a project?
Starting up a project
Initiating a project
Directing a project
Managing a stage boundary
What is a stated purpose of the Closing a Project process?
Define the procedure for handing over products
Provide a fixed point at which acceptance for the project product is confirmed
Capture the lessons identified during the last stage
Confirm all project benefits have been achieved
What does a Product Description contain? 1. A breakdown of the individual parts that make up the product 2. The management stage in which the product is to be created 3. Details of the individuals responsible for reviewing the product 4. Any allowable deviation from the specifies quality criteria
Two Management products are given to the Project Board after the end of the process Starting Up a Project. The first is the Project Brief. What is the second?
The Benefit Review Plan
The Risk Register
A stage Plan
The Project Product Description (PPD)
The Lessons Log is used during the process Starting Up a Project to:
Record details of things learned in the past that need to be taken into account of in this project
Record what will need to be recorded in this project to pass on to future projects.
Record who will need to be responsible in this project fro recording any lessons learned, and who will be responsible for passing that information on.
All of the above.
Which of these logs and Registers is created in Starting Up a Project?
Issues Register
Project Log
Quality Register
Daily Log
Which two roles are appointed first in Starting Up a Project?
Senior User and Project Manager
Senior Supplier and Senior User
Executive and Senior User
Executive and Project Manager
Which of these questions is answered by the process Starting Up a Project?
Do the Benefits Outweigh the costs of the project?
Do we have a viable and worthwhile project?
Does the Product Breakdown Structure reflect the full extent of the project?
Have all the risks been documented and the associated risk actions approved?
Which of these is NOT covered in the process Starting Up a Project
Appointing the Project Board
Appointing Project Support
Appointing Programme Management
Appointing Project Assurance
What's the difference between the Business Case included in the Project Brief and the one included later on in the Project Initiation Document (PID)
The project brief is not included in the Project Brief at all/
It's less detailed than the version in the PID
It's more detailed in the PID version, to support initial decision making.
There's no difference: The Project Brief version is carried forward into the PID.
Which of the following statements accurately reflects an important aim of the process 'Starting Up a Project?
To do the minimum necessary in order to decide whether it's worthwhile initiating a project.
To document all aspects of a project in detail to allow Initiation, if approved, to proceed on a sound basis.
To build in delay to the start of Initiation and so provide a cooling off period where managers can consider whether the project is really justified
To carry out thorough risk analysis to prevent a high risk project ever being taken forward into Initiation.
Which of the following is a true statement?
Starting Up a Project is the first stage in any Prince2 Project.
Starting Up a Project is an optional theme in Prince2.
Starting Up a Project includes consideration of the way in which work will be conducted - the project approach.
Starting Up a Project ends with the production of the Project Initiation Document (PID).
After Initiation and the production of the Project Initiation Document(PID), the Project Brief is:
No Longer Maintained
Maintained as a section of the PID
Held in the Daily Log and kept up to date to serve as the Project Manager's overview
Used as a baseline for checks at the end to see whether the project satisfied it's original objectives.
Which is one of the six aspects of project performance that needs to be managed?
Accuracy
Reliability
Scope
Ease of use
What theme ensures the project is desirable, viable and achievable?
Organisation
Risk
What process is triggered by the Project Manager's request to initiate a project?
Starting up a Project
Initiating a Project
Directing a Project
Managing a Stage Boundary
The purpose of what theme is to establish mechanisms to monitor and compare actual achievements against those planned?
Which is an objective of the Closing a Project Process?
Check that all the project's products have been accepted by the users.
Prepare for the final stage of the project
Capture the customer's quality expectations
Ensure that all benefits have been achieved
Identify the missing words in the following sentence.
A purpose of the Managing a stage Boundary process is to provide the Project Board with sufficient information so that it can approve the [?] for the next stage.
Work Packages
Exception Report
Stage Plan
What theme provides information on what is required, how it will be achieved and by whom?
Which is recommended as a possible risk response type for an opportunity?
Reduce
Transfer
Reject
Fallback
Basing projects on a 'management by exception' principle provides which benefits?
Promotes consistency of project work and staff mobility
Provides a common language
Efficient and cost-effective use of management time
The purpose of the [?] process is to establish solid foundations for the project, enabling the organisation to understand the work that needs to be done to deliver the project's products.
Which is a purpose of the Managing Product Delivery process?
Control the link between the Project Manager and the Team Manager(s)
Tracks the progress of a stage with the help of checkpoint reports
Provides a link between the work of the Project Manager and the Project Board
Which role is responsible for authorising and monitoring work to be completed and for taking corrective action within a stage?
Which fact is true of Project Assurance but not Quality Assurance?
Independent of the Project Manager
Appointed as part of the project management team
What product forms the 'contract between the Project Manager and the Project Board for the project?
Project Initiation Document
Which is NOT a characteristic of a project?
Has a higher degree of risk than business as usual
Has a lifespan that covers the delivery of the desired outcomes and the realisation of all the expected benefits
Which is an objective of the Managing a Stage Boundary Process?
Enable the Project Board to commit resources and expenditure required for the initiation stage
Review and, if necessary, update the Project Initiation Documentation
Provides a break between those managing a project from those creating products
Ensure a periodic review is held to approve the products created within the completed stage
How should a Team Manager escalate a suggestion for an improvement to a product?
Include details in a Checkpoint Report
Include details in a Highlight Report
Raise an issue
Raise an Exception Report
Which is a purpose of the Closing a Project Process?
Define formal requirements for the acceptance, execution and delivery of project work
Confirm all project benefit have been achieved
Which is an objective of the Starting up a Project Process?
Confirm there are no known restrictions that would prevent the project from being delivered
Ensure all Team Managers understand their responsibilities
Get approval for the Project Plan from corporate or programme management
Prepare the Project Initiation Documentation for authority to initiate the project
What process is used to provide an interface with corporate or programme Management?
Managing Product Delivery
Controlling a Stage
Which is NOT a purpose of an End Project Report?
Compare project achievements against what was originally agreed
Record information that will help future projects
Prompt the Project Board to authorise the next stage
Pass on details of any on-going risks for those who will maintain and operate the finished product
Identify the missing word(s) in the following sentence.
If a base-lined product requires modification, the procedure should be applied in order to manage the modification.
risk management
exception
issue and change control
quality control
Which is a purpose of a Project Brief?
Describe an agreed position from which the project can be started
Describe the information needs of the project's stakeholders
Describe the configuration management procedure that will be used by the project
Describe the reporting requirements of the Project Board
Which is one of the four integrated elements within PRINCE2?
Role descriptions
Processes
Product Descriptions
Which of the following statements apply to a stage plan? 1. Is produced with the knowledge of earlier stages 2. Provides the basis for control by the Project Board 3. Is Produced close to the time when the planned events will take place. 4. Provides the basis for day-to-day control by the Project Manager
Because the Project Board receives regular [?], there is no need for regular progress meetings.
End Stage Reports
Checkpoint Reports
Exception Reports
Highlight Reports
Which is a benefit of using the product-based planning technique?
All the required products of the project will be delivered to time and cost
Clearly shows how long a project will take
It removes the need for activity-based planning
Reduces the risk of incorrectly scoping the project
Are the following statements about the purpose of the Risk theme true or false? 1. The Risk theme identifies how to manage risks at the corporate or programme level of an organisation. 2. The Risk theme explains the risk management activities to use to improve the chances of a project delivering its objectives
Only 1 is true
Only 2 is true
Both 1 and 2 are true
Both 1 and 2 are false
Which project management team role can authorise the premature closure of a project?
Project Board
Project Suuport
Which is a purpose of the Organisation Theme?
Set the tolerance on the cost of resources
Provide project management training to those working within the project
Define the structure of accountability and responsibilities on the project
Implement the controls required to permit management by exception
Which process enables the Project Board to exercise overall control of a project?
Which is the first plan to be created?
Initiation Stage Plan
Team Plan
Exception Plan
What is a PRINCE2 definition of a project?
A number of Projects managed as a unit
A unique undertaking that requires organisation and resources
An element of work that a Project Manager agrees to deliver
A temporary organisation created for the purpose of delivering business products.
Which is NOT an objective of the Managing Product Delivery process?
Ensure suppliers understand what is expected of them
Ensure products of appropriate quality are delivered
Ensure the Project Board is kept informed of progress on the products
Ensure work for the team is agreed with the Project Manager
Which is an objective of the quality review technique?
Involve key interested parties to promote wider acceptance of the product
Develop and improve the specification of a product through continuous assessment
Agree any changes to the base-lined product
Update the status information in the Configuration Item Record when a product is signed-off
