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Data Management

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Quiz on Data Management, created by Judith Gräve on 13/01/2018.
Judith Gräve
Quiz by Judith Gräve, updated more than 1 year ago
Judith Gräve
Created by Judith Gräve over 6 years ago
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Resource summary

Question 1

Question
When are Data validation Rules Enforced?
Answer
  • Upon opening a record
  • Upon editing a field
  • Upon saving a record
  • Upon closing the record

Question 2

Question
What should a system administrator consider before importing a set of records into Salesforce?
Answer
  • The import file should include a record owner for each record
  • Validation rules are not triggered when importing data using the import wizard
  • Data should of de-duplicated in the import file prior to import
  • Currency field values will default to the personal currency of the record owner

Question 3

Question
Fields which are hidden using Field-Level-Security are still subject to Validation Rules?
Answer
  • True
  • False

Question 4

Question
What is the maximum number of records you can import with the Import Wizard?
Answer
  • 50.000
  • 100.000
  • 25.000
  • 500.000

Question 5

Question
What types of records can be imported with the Import Wizard?
Answer
  • Custom objects
  • Opportunities
  • Accounts
  • Contacts

Question 6

Question
How many days will the recycle bin hold deleted data?
Answer
  • 10
  • 50
  • 25
  • 15

Question 7

Question
Universal Containers wants to automatically back up all the Salesforce data on a monthly basis. Which tool can a system administrator use to meet this requirement?
Answer
  • Data export service
  • Analytic Snapshot
  • Import Wizard
  • Scheduled report

Question 8

Question
What are the common ways Administrators can back up Salesforce data?
Answer
  • Reports
  • Custom objects
  • Scheduled backups
  • Manual backups

Question 9

Question
In order to update records using the Data Loader, what field must be present in the csv file?
Answer
  • Owner
  • Salesforce ID
  • Record Owner
  • Object Name

Question 10

Question
A customer has 7 million records that need to be loaded into Salesforce. How would you suggest to load these records?
Answer
  • Use a third party data loading tool
  • It is not possible to load 7 million records
  • Data Loader
  • Data Import Wizard

Question 11

Question
A system administrator at Universal containers incorrectly imported a set of records and needs to remove them from Salesforce. Which tool should the administrator use to complete the task? (Choose 2)
Answer
  • Excel Connector
  • Import Wizard
  • Mass Delete
  • Data Loader

Question 12

Question
A marketing user has received a file of leads to import into Salesforce. What is the best way to avoid duplicating records?
Answer
  • Validation rules
  • Import Wizard
  • Merge Leads Function
  • Data Loader

Question 13

Question
Which functionality is available when using the data export service? (Choose 2)
Answer
  • Schedule a recurring export
  • Include the values for formula fields
  • Include attachments
  • Export a subset of records for a given object

Question 14

Question
Which tool can automatically prevent duplicate records?
Answer
  • Import Wizard
  • Connect for Office
  • Excel connector
  • Data Loader

Question 15

Question
Universal Containers requires that its Salesforce account data, including attachments, be backed up weekly. Which tool should a system administrator use to accomplish this?
Answer
  • Account report export
  • Data Loader
  • Account analytic snapshot
  • Data Export Service

Question 16

Question
Which field type can be used as an external ID? (Choose 3)
Answer
  • Formula field
  • URL field
  • Email field
  • Number field
  • Text field

Question 17

Question
A system administrator at Universal Containers needs to mass update the lead source of opportunity records. How can this be accomplished? (Choose 2)
Answer
  • Use similar opportunities to update the opportunities
  • Export opportunities and update using the import wizard
  • Create a list view for opportunities and update using inline editing
  • Export opportunities and update using the data loader

Question 18

Question
Universal Containers needs to synchronize data between Salesforce and an external financial system. How can a system administrator accomplish this?
Answer
  • Use the Excel connector to export records from both systems into Excel
  • Use an external ID field to match records between the systems
  • Use the data loader to match records between the systems
  • Use the data loader to insert Salesforce records into the financial system

Question 19

Question
When importing data, what happens if some records do NOT meet the data validation criteria?
Answer
  • Import process fails only for the records with invalid data
  • Import process ignores the data validation criteria
  • Import process aborts when it encounters the first invalid record
  • Import process requires user authorization to import the invalid records

Question 20

Question
When can a validation rule be used to prevent invalid data? (3 answers)
Answer
  • When records are updated by a workflow rule
  • When records are imported
  • When records are edited by a user
  • When records are submitted using web-to-lead
  • When records are deleted by a user

Question 21

Question
What can be transferred from one user to another user during mass transfer of account records? (3 answers)
Answer
  • Open cases
  • Related custom object records
  • Closed cases
  • Closed activities
  • Open activities

Question 22

Question
A system administrator at Universal Containers needs to transfer records from one user to another. What object can be transferred using the mass transfer tool? (2 answers)
Answer
  • Campaigns
  • Quotas
  • Accounts
  • Leads

Question 23

Question
When importing records using the Data Import Wizard, what conditions will cause a record to not be imported? Pick two.
Answer
  • The value of a field doesn't meet the data validation criteria.
  • The import file does not contain the Salesforce ID.
  • A universally required field is left blank.
  • A picklist value does not exist in Salesforce.

Question 24

Question
What are the benefits of using the Data Import Wizard to import data into Salesforce? Pick two.
Answer
  • Import greater than 50,000 records.
  • Choose whether or not to trigger workflow rules.
  • Prevent duplicate records from entering the system.
  • Load data for all standard and custom objects.

Question 25

Question
Why would a user choose data loader instead of the Data Import Wizard? Pick two.
Answer
  • Export or delete data.
  • Choose whether or not to run data validation rules.
  • Import lead records and prevent duplicate records.
  • Save field mappings for later use.

Question 26

Question
What features provides an automated way to obtain a complete set of Salesforce data for archiving? Pick two.
Answer
  • Data Import Wizard
  • Data export service
  • Data loader
  • Reports

Question 27

Question
An administrator at AW Computing incorrectly imported a set of records into Salesforce. Which tools can the administrator use to remove the records from Salesforce? Pick two.
Answer
  • Salesforce roll-back
  • Data loader
  • Mass delete records
  • Data Import Wizard

Question 28

Question
How often can Export requests be made using the Data Export tool? (Choose 2)
Answer
  • Every day
  • Once every week
  • Once a month
  • No Limit

Question 29

Question
Data Cleansing is the process of:
Answer
  • Transferring data from one repository to another
  • Improving existing data by linking additional data sources
  • Creating format consistency and removing bad data
  • Identifying and merging duplicate records

Question 30

Question
What is the most common identifier when searching for duplicate records?
Answer
  • Address
  • Phone number
  • Record Name
  • Record ID

Question 31

Question
Which of the following statements are true about Data Validation? (Choose 2)
Answer
  • Validation rules apply to all new and updated records for an object.
  • Validation rules can update fields which are not included in a page layout.
  • Validation rules can refer fields which are not included in a page layout.
  • If an error message is not set, a default message will be prompted instead.

Question 32

Question
How many cases records can be imported via Import Wizard?
Answer
  • 500
  • 5,000
  • 50,000
  • Any number over 50,000
  • Case records cannot be imported via Import Wizard

Question 33

Question
What are the limits for the Account + Contacts Import Wizard per session?
Answer
  • 1000 records for end users. 10,000 records for Administrators importing for multiple users
  • 50 records for end users. 5,000 records for Administrators importing for multiple users
  • 500 records for end users. 50,000 records for Administrators importing for multiple users
  • End users cannot import records. 50,000 records for Administrators importing for multiple users.

Question 34

Question
If you need to insert, delete, or extract data, what is the best tool to use?
Answer
  • Import Wizard
  • Connect for office
  • Excel connector
  • Data Loader

Question 35

Question
How can an import be undone?
Answer
  • By repeating the import
  • Using Mass Update records
  • Using Mass Transfer records
  • Using Mass Delete records

Question 36

Question
What is data validation rules executed on?
Answer
  • Record
  • Object
  • Page Layout
  • Field

Question 37

Question
A system administrator wants to schedule a weekly data export. What can they select to include? (Choose 4 answers)
Answer
  • A specific objects data
  • The folder you want it exported to
  • The organization's attachment
  • All of the data for the organization
  • Replace the carriage return with spaces
  • You can specify who the export gets sent to

Question 38

Question
A marketing user imported a list of leads into Salesforce using the lead import wizard, but missed a custom field when mapping the data for upload. What strategies can you employ to ensure this does not happen again? (Select 2 answers)
Answer
  • Instruct users to test upload a limited number of records (e.g. 3-5 records) to ensure that the data is properly mapped prior to importing a data file with a large number of records.
  • Instruct users to run the data correction wizard when they've discovered there was a problem with the data import.
  • When a mass import (e.g. 300 records) is performed incorrectly, instruct users to manually correct the data.
  • Provide users a lead upload template file that matches the field naming convention used in Salesforce. This will ensure that fields are automatically mapped when using an import wizard.

Question 39

Question
The sales team wants to prevent sales reps from entering an opportunity close date more than 1 year from today's date. Instead of pushing the close date this far, the opportunity should be marked as Closed/Lost and the account revisited in one year. How should this be enforced?
Answer
  • Opportunity Stage Configuration
  • Opportunity Settings
  • Validation Rule
  • Page Layout

Question 40

Question
One sales rep leaves your company, and another sales rep joins the company. All account records owned by the previous sales rep should be transferred to the new sales rep. The number of accounts to transfer is less than 200. What is the easiest way to accomplish this?
Answer
  • Use the Data Import Wizard.
  • Use the Mass Transfer Records wizard.
  • Use the data loader to extract and then update the account records.
  • When deactivating the old user, select the transfer records option.

Question 41

Question
Your organization requires a regular backup of all Salesforce data to adhere to its disaster recovery policies set by the IT department. What is the easiest way for you as an administrator to regularly export all of your Salesforce data?
Answer
  • Use the Data Loader to export data from all objects.
  • Use a 3rd party data tool.
  • Schedule a recurring data export within Salesforce; include all data when creating the export job.
  • Use the mass export data wizard.

Question 42

Question
Which automation tool will prevent a record from being created in Salesforce if the rule conditions are not met?
Answer
  • Validation Rules
  • Escalation Rules
  • Workflow Rules
  • Auto-Response Rules

Question 43

Question
An administrator created a validation rule to ensure that users do not change the Close Date of an opportunity to a day in the past. What happens when a users tries to save an opportunity that has a Close Date from last month? Pick two.
Answer
  • The validation failure is logged on the field history tracking related list
  • The error message defined in the validation rule displays on the record
  • The record will not save
  • The user receives an email with the reason the validation rule failed
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