Honor & UDG Workflow

Nota:

• RFQ: Is an ID number coming from Huawei Negotiation Platform. https://esourcing.huawei.com
• Once the Cost Estimate is approved by Honor Marketing Dpt. the Huawei Procurement Dpt. start with this process.
• Once the RFQ link is generated UDG get an email invitation from Huawei Procurement to upload the accepted Cost Estimate on the platform. 

1. Project Order or PO

   Nota:

   • After two or three weeks Huawei Procurement Dpt. produce the PO document. UDG can find it on the SCS System (Supplier Collaboration System) or it is sent to us via email as a screenshot. POs can be hard to find in the system.
   1. Project Execution
      1. Deliverables Preparation

         Nota:

         • On a monthly basis we send our client a pack called deliverables, this pack is composed by:
         • - Presentation with all the worked content done from UDG IC. - Intercompany Timelogs & 3rd Party costs report. - Generated 3rd Party costs invoices.
         1. ISSUES
            1. IC Deliverables not on time
            2. IC Timelogs not from SAP, might be not accurate
            3. IC Timelogs just once in month, no possible controlling
            4. 3r Party invoices documents not in SAP
            5. IC Deliverables, IC Timelogs & IC 3rd Party Costs Invoices come in different emails
         2. Deliverables in SCS uploading

            Nota:

            • Honor PM Team upload the Deliverbales Packs on the SCS system
            1. Rejected
               1. Not accurate
               2. Wrong information
               3. Client don't approve timelogs
               4. Remake
            2. Accepted

               Nota:

               • Honor Marketing Team
               1. FAR Generation process

                  Nota:

                  • FAR or Final Acceptance Report is an PDF document. Honor Marketing Dpt. should send this Document to UDG Honor - PM's. There's no procurement involved on this step. 
                  1. ISSUES
                     1. Honor Marketing Dept. delays
                     2. UDG cloud system links expires in 1 week, Honor takes more time
                  2. Invoice Pack Preparation

                     Nota:

                     • The Invoice Pack is composed by: - PO (pdf file) - FAR: respective month (pdf file) - Invoice: (excel file prepred by PM) - Report: Timelogs & 3rd Party (excel file) - Settlement List (word file) - Deliverables Presentation
                     1. Invoice Pack Sendout

                        Nota:

                        • This step is done by UDG Finance Dept. (SCS)
                        1. Rejected
                           1. Wrong PO
                           2. Wrong Amount
                           3. Pack is not complete
                           4. Remake
                        2. Accepted

                           Nota:

                           • Honor Marketing
                           1. Huawei open Invoiceable budget ticket

                              Nota:

                              • This step is done by Huawei Procuremnt Dept. (SCS)
                              1. Invoice uploading on Budget ticket on SCS

                                 Nota:

                                 • This step is done by UDG Finance Dept. (SCS)
                                 1. Acceptance & PAYMENT
                        3. ISSUES
                           1. UDG PM team don't follow what happen after this point
                  3. sign FARs and send them back

                     Nota:

                     • Honor rates UDG against a table of results including recommendations for improvement. This needs to be signed off my UDG.
   2. ISSUES
      1. Can take more than 2 weeks after RFQ submission
      2. One project can get more than one PO
      3. PO can contain wrong information like names, amounts...
2. ISSUES
   1. Could take more than 3 weeks
   2. Honor Marketing & Huawei Procurement lack of communication