You are the project manager of a Pharmaceutical company responsible for releasing anew drug in the market. While managing the project, you have created several documents (e.g., project management plan; risk registers and other registers; project calendars; change management documentation; etc.). All these documents should be stored in:
Historical information
Project or phase closure documents
Project documents
Configuration management system
The previous project manager for your project managed it without much project organization. There is a lack of management control and no clearly defined project deliverables. Which of the following would be the BEST choice for getting your project better organized?
Develop lessons learned for each phase.
Develop specific work plans for each work package.
Adopt a life cycle approach to the project.
Develop a description of the product of the project.
A company is making an effort to improve its project performance and create historical records of past projects. What is the BEST way to accomplish this?
Create project management plans
Create network diagrams
Create status reports
Create lessons learned.
Which of the following is part of the integration management process?
Create WBS
Manage Stakeholder Engagement
Define Activities
Monitor and Control Project Work
You are preparing a document using project statement of work, business case, agreements, enterprise environmental factors, and organizational process assets. These are valid inputs for:
Develop Project Management Plan
Direct and Manage Project Work
Develop Project Charter
Perform Integrated Change Control
The director (information systems) in your company is in the process of creating a project charter to formally authorize a new project in your company. In this context, what should be done FIRST?
Assign a project manager for the project
Acquire Project Team
Integrate the work of the project with the ongoing operations of the performing
All of the following are purposes of the project charter EXCEPT:
It gives the project manager authority.
It identifies the project acceptance criteria.
It identifies high-level risks and constraints.
It establishes the project.
Which of the following BEST describes the project manager's role during project planning?
Creating a bar chart and getting management to approve it
Determining what can get in the way and how to prevent it
Managing the creation of a document that can be used to guide the project
Making a list of activities the team members are required to perform
A manager and the head of engineering discuss a change to a major work package. After the meeting, the manager contacts you and tells you to complete the paperwork to make the change. This is an example of:
A project expediter position.
Management attention to scope management.
Management planning.
A change control system.
Lessons learned are BEST gathered from:
The team.
The stakeholders.
The sponsor.
The project manager.
During the creation of lessons learned for a project, the team determines that the project would have been better if they had a change control board. Which of the following is the BEST description of what a change control board helps the team to do?
Create procedures
Formulate the change
Approve or reject changes
Create change requests
In which of the following structures can managers plan and evaluate project implementation but not have any actual authority over the workers?
Strong matrix
Traceability matrix
Weak matrix
Coverage matrix
In your project, you are in the process of leading and performing the work defined in the project management plan and implementing approved changes to achieve the project`s objectives. This is done during:
Create Deliverables
Consideration of ongoing operations and maintenance is crucially important to products of projects. Ongoing operations and maintenance should:
Be viewed as a separate project.
Be included as activities to be performed during project closure.
Have a separate phase in the project life cycle, because a large portion of life cycle costs is devoted to maintenance and operations.
Not be viewed as part of a project. A project is temporary with a definite beginning and end.
A software development project has been suffering through many major project changes. Because of this, the project manager has not been able to do much but complete change request forms. Which statement BEST describes the other activities the project manager should be doing?
Determine that a change has occurred. Notify all stakeholders affected by the change, and list all the changes in the scope management plan.
Determine if a change is needed. Determine whether that change is beneficial, and notify stakeholders affected by the change.
Determine that changes have been made and whether the changes are beneficial. List all of them in the scope management plan.
List all changes in the project charter, notify stakeholders affected by changes, and ensure the team signs off on all changes.
Which of the following is included in a project charter?
Work package estimates
Detailed resource estimates
The business case for the project
A risk management strategy
Which of the following BEST describes the project manager's role regarding project changes?
Prevent the addition of profit in sellers' changes.
Discover changes as early as possible.
Have the sponsor approve all changes.
Prevent changes that affect the project scope.
Adhering to legal requirements, satisfying competing needs, providing accurate and truthful representations, and disclosing conflicts of interest are all:
Examples of the intellectual property requirements of subcontractors.
Examples of scope management.
Examples of the professional and social responsibility of the project manager.
Examples of project closure activities.
The high-level project schedule constraints have just been determined. What project management process group are you in?
Initiating
Monitoring and controlling
Executing
Planning
What is the benefit of the closing process if the project has been terminated?
The benefit of the closing process is to gather lessons learned for the benefit of future projects.
The benefit of the closing process is to document how much work the project manager did.
The benefit of the closing process is to get everyone together and acknowledge that the team did a good job, even though the project was terminated.
There is no benefit to closing a project if the project has been terminated.
During a team meeting, a team member asks about the measurements that will be used on the project to judge performance. The team member feels that some of the measures related to activities assigned to him are not valid measurements. The project is BEST considered in what part of the project management process?
Closing
Management by objectives works only if:
The rules are written down.
It is supported by management.
The project does not impact the objectives.
The project includes the objectives in the project charter.
All of the following must be performed during project initiating EXCEPT:
Divide a large project into phases.
Accumulate and evaluate historical information.
Create a project scope statement.
Identify and document business needs.
Company procedures require the creation of a lessons learned document. Which of the following is the BEST use of lessons learned?
Informing the team about what the project manager has done
Planning record for the current project
Historical records for future projects
Informing the team about the project management plan
Which of the following is a time-phased budget that is used to measure and monitor cost performance throughout the project life cycle?
Cost estimating
Cost variance
Change control
Cost baseline
The project kick-off meeting should ideally occur when?
After the project scope statement is completed
Once the scope management plan is approved
Before you begin creating the WBS
After the project charter is signed
Which process groups must be included in every project?
Planning, executing, and closing
Initiating, planning, and executing
Initiating, planning, executing, monitoring and controlling, and closing
Planning, executing, and monitoring and controlling
A project manager receives a change request from the customer. The change requires adding a new filtration system to the project in place of a cleaner bag. When the project manager evaluates the change, it is MOST important that she consider the impact on the:
Subsequent work packages.
Communications management plan.
Sponsor.
All Project aspects.
The ongoing definition of a project as more information becomes available to the team is called:
Quantitative elaboration.
Strategic planning.
Scope validation.
Progressive elaboration.
A project manager gets a call from a team member notifying him that there is a variance between the speed of a system on the project and the desired or planned speed. The project manager is surprised because that performance measurement was not identified in planning. If the project manager then evaluates whether the variance warrants a response, he is in what project management process?
The person who should be in control of the project during project planning is the:
Team member.
Project manager.
Functional manager.
Who issues the project charter?
Sponsor
Project team
Project manager
Stakeholders
Which of the following BEST describes formal acceptance of a project?
Final deliverables are sent to the customer.
Customer sign-off of the product is documented.
Final payment is made.
Substantial completion is reached.
Which of the following is the MOST appropriate thing to do in the monitoring and controlling process group?
Obtain sign-off of the product of the project.
Create work performance reports.
Keep everyone focused on completing the project to the charter.
Implement recognition and reward systems.
Project management can be thought of as a start-_______-do-check-act cycle.
Plan
Initiate
Control
Execute
A detailed project schedule can be created only after creating the:
Project budget.
Project management plan.
Work breakdown structure.
Detailed risk assessment.
The work on the first phase of your project has come to an end. What should you ensure is done BEFORE beginning the next phase?
Verify that the resources are available for the next phase
Check the project's progress compared to its baselines
Confirm that the phase has reached its objectives, and have its deliverables formally accepted
Recommend corrective action to bring the project results in line with project expectations
Who has the MOST power in a projectized organization?
The project manager
The functional manager
The team
They all share power
A project team member is talking to another team member and complaining that many people are asking him to do things. If he works in a functional organization, who has the power to give direction to the team member?
Tight matrix
Closure includes all of the following EXCEPT:
Determining performance measures
Turning over the product of the project
Documenting the degree to which each project phase was properly closed after its completion
Updating the company's organizational assets
A project manager has very little project experience, but he has been assigned as the project manager of a new project. Because he will be working in a matrix organization to complete his project, he can expect communications to be:
Complex
Simple
Open and accurate
Hard to automate
A project manager is trying to complete a software development project, but cannot get enough attention for the project. Resources are focused on completing process-related work and the project manager has little authority to properly assign resources. What form of organization must the project manager be working in?
Matrix
Coordinator
Expediter
Functional
A market demand, a business need, and/or legal requirement are examples of:
Reasons projects are initiated.
Reasons people or businesses become stakeholders.
Reasons to sponsor a project.
Reasons to hire a project manager.
Operational work is different from project work in that it is:
Temporary.
A part of every project activity.
Unique.
On-going and repetitive.
A project manager is managing his second project. It started one month after the first and both are ongoing. Though his first project is small, this one seems to be growing in size every day. As each day passes, the project manager is beginning to feel more and more in need of help. The project manager has recently heard that there was another project in the company last year that is similar to his second project. What should he do?
Obtain historical records and guidance from the project management office (PMO).
Contact the other project manager and ask for assistance.
Make sure the scope for the project is agreed to by all the stakeholders.
Wait to see if the project is impacted by the growth in scope.
All of the following are characteristics of a project EXCEPT:
Temporary
Interrelated activities
Definite beginning and end
Repeats itself every month
All of the following are parts of the team's stakeholder management effort EXCEPT:
Identifying stakeholders.
Managing stakeholders' expectations.
Giving stakeholders extras.
Determining stakeholders' needs.
In a projectized organization, the project team:
Reports to many bosses.
Has no loyalty to the project.
Will not always have a home.
Reports to the functional manager.
Two project managers have just realized that they are in a weak matrix organization and that their power as project managers is quite limited. One figures out that he is really a project expediter and the other realizes he is really a project coordinator. How is a project expediter different from a project coordinator?
The project expediter can make more decisions.
The project expediter cannot make decisions.
The project expediter reports to a higher-level manager.
The project expediter has some authority.
One of your team members informs you that he does not know which of the many projects he is working on is the most important. Who should determine the priorities among projects in a company?
The project management team
The project management office
Four project managers are having lunch together and discussing their projects. Most of the time they are just complaining about how hard projects are to manage in their company. Some complain about the stakeholders and the number of changes they cause. Others talk about how hard it is to get people to cooperate and perform. One project manager wants to focus on the advantages of the matrix-type organization they all work in for their projects. Which of the following would he mention?
More than one boss for project teams
Communications are easier
Improved project manager control over resources
Reporting is easier
A team member notifies the project manager that the activities comprising a work package are no longer appropriate. It would be BEST for the project manager to be in what part of the project management process?
Integrated change control
Project closing
Corrective action
Which process group focuses on completing the requirements of the project?
Which of the following is the MOST appropriate thing to do in project closing?
Collect historical information from previous projects.
Confirm all the requirements in the project have been met.
Gain formal approval of the management plans.
Work with the customer to determine acceptance criteria.
Which of the following would be the MOST appropriate thing to do during the initiating process group?
Create a detailed description of the project deliverables
Ensure all project management processes are complete.
Identify the root cause of problems
Get familiar with the company culture and structure as it relates to the project
The BEST time to assign a project manager to a project is during:
In which project management process group is the detailed project budget created?
What is a program?
A means to gain benefits and control of related projects
A group of unrelated projects managed in a coordinated way
A government regulation
An initiative set up by management
Which of the following is a characteristic of project management processes?
Standardized
Unnecessary
Unique
Iterative
Lessons learned are BEST completed by:
