Construction Administration

CONST. ADMIN SERVICES
- during const. the arch is responsible for:
1) project delivery methods & const. admin services
2) meetings & admin activities
3) const. observation

CONST. MANAGER AS ADVISOR
1) arch's roles & responsibilities are under:

- exceptions to similarity of DBB method:
1) arch & CM jointly prov. administration of the contract, B132 req.'s the arch "advise & consult w/ the owner & const. manager"
2) the owner & contractor communicate thru CM w/ copies to arch., communications w/ arch's consultants still go thru arch.

- exceptions to similarity of DBB method:
5) submittals are reviewed by both the CM & arch
6) the CM, not the arch, prepares change orders & const. change directives - change orders must be signed by the CM & arch, owner, & contractor

CONST. MANAGER AS CONSTRUCTOR
1) in this method, the arch's roles + responsibilities are sim to:
2) in this method, the CM is serving as:
3) AIA Doc B133, "Standard Form of Agrmt Btwn Owner & Arch, Const. Manager as Constructor Ed." is intended to be used w/

- 3 differences from DBB:
1) arch must advise & consult w/ both owner & CM during const.
2) under B101 arch's start of const. phase services commences w/ award of const. contract, however under B133 these responsibilities start w/ owner's acceptance of CM's GMP proposal, owner approval of CM's ctrl estimate, or owner issuance of a notice to proceed

DESIGN-BUILD
1) when owner chooses this method & arch serves as a consultant to the design-builder, the responsibilities are under doc:
2) this doc states all arch's roles during all phases of project + const. admin activities are defined in:

1) how are the arch's services selected to be in agrmt?
- list of arch services may include:
2) prov. administration of contract for const. btwn design-builder & contractor for the "arch's portion of the project"

- list of arch services may include:
4) make site visits on behalf of design-builder to determine progress, guard DB against defects, determine if work meets req.'s of contract docs, - only site visits for arch's portion of project

- list of arch services may include:
7) review & approve submittals for the arch's portion of the project
8) review & prepare proposed change orders & const. change directives
9) issue orders for a minor change in the
work
10) make the substantial completion observations

1) when one or more of these services are selected, services are performed sim. to:
2) if the arch is employed by the design-builder, then all services prov. by arch:

INTEGRATED PROJECT DELIVERY
1) the arch's roles are the same as doc (__) once project reaches const. phase
2) this is true for all 3 types of Integrated P.D. which are:
3) b/c most design & coord. work has been done prior to the const. admin phase, the arch's tasks focus on:

MEETINGS & ADMIN ACTIVITIES
1) the const. phase of a project should begin w/ a:
2) in a DBB method the arch is responsible for conducting ^abv, who should attend?

- agenda of a preconst. conf. includes:

1) how communications will be handled
2) const. & submittal sch's
3) insurance req.'s
4) submittal req.'s

- agenda of a preconst. conf. includes:

7) changes in the work
8) nonconforming work
9) sustainability req.'s
10) site visits by the arch & oth's

1) why must the arch attend project meetings regardless of who organizes it?
2) project meetings typ set up by the arch, should be attended by who?
3) when does the arch make site visits?

- purpose of arch's site visit:

1) to become gen. familiar w/ the progress & quality of work & to keep owner informed
2) to endeavor to guard the owner against defects & deficiencies in the work

1) during the const. admin phase, communication among parties is est. by what doc?
2) during this time communication btwn owner & contractor is thru:
3) btwn contractor & design consultants:
4) btwn arch & subconsultants & mat. suppliers:

1) # + timing to job site for arch based on:
2) during ea. site visit, the arch should:
3) what form ^ to the abv should be used?

- a field report should include:
1) report name & the arch's project # (+ # assigned by owner or contractor if any)
2) field report #
3) date & time of observation, & weather cond.'s at site
4) work currently in progress
5) # of workers present at site, or estimate if project is large

1) copies of field reports are sent to:
2) unless otherwise agreed to in owner-arch agrmt, the arch's time on site is:
3) the arch isn't responsible for the contractor's job of:

*Practice Question
-During const., the arch is obligated to visit the site & keep client informed of work progress/ quality how often according to AIA Doc B101?

1) what is the 1st situation where work may have to be uncovered?
2) ^ the cost for uncovering & replacing the const. is paid for by:

1) what is the 2nd situation where work may have to be uncovered?
2) if arch then requests uncovering & it's found to conform to contract docs, then who pays?
3) ^ if work doesn't conform, who pays & what must happen?
4) who must pay if owner or separate contractor caused the unsatisfactory wrk:

*Practice Question
- arch suspects blocking installed in wrong location, asks portion of work to be uncovered, blocking found correct, who pays for removal & replacement of wall?
1) arch 2) owner 3) contractor 4) arch & owner split the cost

1) who is solely responsible for safety on the job site?
2) when can the arch assume legal responsibility & be held liable for accidents on a job site?
3) if arch observes an obvious safety violation, they should:

1) when field tests & inspections are req.'d by contract docs, laws, reg's, or orders of public authorities (bldg dept), who is responsible to do what?
2) who must pay for this? ^

1) when would the owner pay for field tests?
2) who is responsible for organizing additional field tests?
3) regardless of what originally req.'d tests, if a test shows portion of work doesn't conform to contract docs then:
4) ex of why field tests don't conform:

1) some provisions of the IBC may req:

1) ex of things that can req. special inspections are:
2) the IBC req.'s the arch to develop a:
3) to perform a special inspection, what must the owner or arch as owner's agent do?
4) who pays for services & cost of testing:
5) results of inspection & test must be submitted to:

- arch should maintain documentation during const. admin phase of:
1) standard forms used to administer the contract like change orders, certificates of payment, etc
2) correspondence
3) memoranda

1) why should all documentation have a date & project name/ # on it?
2) documentation should even be collected for:
3) a valuable documentation & communication tool is a:

- for sustainable projects using AIA Doc B101 SP, A201 SP, & an owner-contractor agrmt for sus. projects, the contract docs contain:
1) the owner's goals for sustainability
2) the objective to achieve a green bldg rating system certification (ex - LEED)

- one of the contract docs for a sus. project is the sustainability plan which describes:

1) targeted sustainable measures
2) implementation strategies

-during the const. admin phase of a sus. project the arch's responsibilities are:
1) arch must advise & consult w/ owner regarding progress towards sus. measures, like including info in field reports if any deviations would impact achieving sus. measures

4) the arch must register the project w/ the certifying authority & any fees paid by arch to do so are reimbursable expenses
5) arch must prepare & submit the app. for cert. to the cert. authority & prepare responses to any add. questions req.'d by cert. authority

-3 primary causes for an accelerated sch
1) what is "directed acceleration?"
2) what is "voluntary acceleration?"

3) what is "constructive acceleration?"
4) ^ whose responsibility is it to meet the sch?
5) ^ if extra time is warranted but not given & contractor incurred extra expenses to finish work on time, they may:

*Practice Question
- which of the following is the contractor NOT solely responsible for?
1) field reports to owner 2) selection of subcontractors 3) scaffolding 4) reviewing claims of subcontractors

CHANGES IN WORK
1) changes in work during const. occur typ b/c of:
2) during bidding & before contract award, changes are made by:
3) cost associated w/ changes made by ^ (__) are included in the:
4a-c) during const., changes are accomplished in 1 of 3 ways:

1) when may the arch issue a written order directing the contractor to make a minor change?
2) does the arch's issue for minor changes need approval of either the owner or contractor?
* AIA Doc G710, "Arch's Supplemental Instructions" - for minor changes

1) when may the arch issue a const. change directive?
2) which doc may be used for this ^
3) what is the benefit of this ^

1) why would a const. change directive be used instead of a change order?
2) what change in work may be involved w/ a const. change directive?
3) who must sign the const. change directive?
4) change directives describe changes needed, but also needs a proposal for determining adjustments on:

1-4) if a change directive involves a cost adjustment, the arch's proposal must be based on 1 of 4 methods:

4) Under provisions of the Gen. Cond.'s of the Contract, the contractor must proceed w/ the work described in const. change directive in timely manner & advise arch of their dis/ or agrmt w/ basis for cost & time adjustment. Change directive is recorded as change order if contractor agrees w/ arch's proposal, & if

1) while all parties determine total cost of const. change directive, the contractor's app. for payment may include a:
2) if the arch has made an interim decision to include const. change directive in contractor's payments then this adjusts:

1) what is a "change order?"
2) although a change order is prepared by the arch, it's issued by who & why?
3) who must the change order be approved by?
4) who may suggest a change order?

1) what items are included in a change order request?
2) after contractor receives request, they:
3) the arch must do what w/ info from contractor before owner makes final decision on change order?
4) if owner accepts formal change order doc, who signs it?

1) what doc is used to formally ask questions during const. btwn owner, contractor, arch (aka RFI's)
2) what is necessary in an RFI response?

1) which doc does arch issue when a minor change in work is needed?
2) which doc is issued when the owner & contractor cannot agree on a proposed change in the contract sum &/or time?

SUBMITTALS
1) after contract is awarded, the contractor is responsible for providing:
2-5) submittals include the following:

1) where are submittal req.'s listed?
2) who most often prepares submittals?
3) who reviews submittals for coord. before going to the arch?
4) submittals show in detail how work will be built & installed, but they are NOT:

1) what are "shop drawings?"
2) shop dwgs are very detailed to show how:

1) what is a "sample?"
2) a collection of samples may be submitted to the arch if:
3) samples become standards of:

1) "product data" includes:
2) what is the diff. btwn product data & shop dwgs?
3) what is a "cut sheet?"

1) Gen. Contractor reviewing shop dwgs & oth submittals prepared by subs or mat. suppliers, confirms they have:
2) decisions like color/finish req.'d by the arch must be identified on:
3) after Gen. Contractor's review, they must give submittals to who & how fast?

1) the arch reviews submittals only to check for:
2) w/ submittals, the arch is NOT responsible for:

1) if arch's consultants req. review of a submittal, what is the forwarding sequence
2-5) what 1 of 4 things may the arch indicate/ remark on a submittal before returning?

1-4) arch firm's submittal stamps typ include:

1) if the arch includes questions for contractor on submittal, it's possible the response to these may necessitate:
2) by when must the arch review submittals?

1) what is the 1st way time is dealt w/?
2) what is the 2nd way time is dealt w/?

1) what must the contractor consider when making the const. sch in regard to submittals?
2-5) submittals are gen. marked in 1 of 4 ways:

- submittal marks that don't req. resubmission by contractor or add. review by arch:
1) "approved/ no exceptions taken/ reviewed" implies:
2) "approved w/ changes noted/ approved as noted/ note markings" means:

- submittal non-compliant marks = returned to contractor w/ comments, & they must prepare add. or revised data & resubmit to arch
1) "revise & resubmit" typ used when:
2) "rejected" indicates that:

1) model specifications designate submittals as:
2) an action submittal req.'s whose review & approval before product is used?
3) if contractor proceeds w/out ^ (__) approval, the product is:
4) informational submittals don't req:

1) the owner-arch agrmt req.'s the arch to do what w/ submittals?
2) a logged submittal should include:
3) shop dwgs & submittals aren't a way for arch to:
4) if the arch's modification of shop dwgs or samples results in an + in cost or time:

APPLICATIONS FOR PAYMENT
1) during the course of a job, contractors receive payments how often?
2) ^these payments reflect what & allow for
3) ^in regard to these payments, under the Gen. Cond.'s of the Contract the arch is responsible for:

1) in order to receive periodic payments, the contractor must submit to arch a:
2) ^this submission should include:

1) what qualifies as "acceptable storage?"
2) when an app. for payment includes off-site storage, the amt must acct for:
3) certification of the app. for payment req.'s confirmation by the arch that:

1-4) certification is NOT a representation that the arch has:

1) when a subcontractor wants to know if the contractor has been paid for work performed by them, but they've not been paid by the contractor, how is it handled?
2) the amt due to the contractor is based on:

1) the "sch of values" allocates the total contract sum to:
2) on the pay app. the contractor indicates:
3) the difference btwn the quantities btwn one pay app. & previous rep.'s:

1) what is the "earned value mgmt" method (or earned value analysis)?
2) how does it work?

1) after an app. for payment is approved:
2) what is "retainage?"
3) what % is the retainage typ of the total contract sum?

1) what is the point of retainage?
2) what may the arch do if they can't rep. the amt of work done or mat.'s stored is in conformance w/ the app.?

-reasons arch may withhold payment:
1) defective work not remedied
2) 3rd party claims or evidence of probability of 3rd party claims
3) reasonable evidence that work can't be completed for the unpaid balance of the contract sum

-reasons arch may withhold payment:

5) damage to owner or separate contractor
6) reasonable evidence that work won't be completed on time & unpaid balance won't be sufficient to cover damages due to the delay

1) after the final punch list inspection, what does the contractor need to do?
2) if arch determines work is complete & acceptable under cond.'s of contract docs after final inspection, then what happens?

- contractor must submit items to arch before cert. can be issued:
1) affidavit stating payrolls, mat.'s, oth debts for which the owner might be responsible have been paid (AIA Doc G706, "Contractor's Affidavit of Payment of Debts & Claims" is typ used)

- contractor must submit items to arch before cert. can be issued:
4) the consent of surety to final payment if applicable (AIA Doc G707, "Consent of Surety to Final Payment" may be used)

NONCONFORMANCE W/ CONTRACT DOCS
1) if arch notices something on site that deviates from the contract docs they should:
2) ultimately the arch is NOT responsible for contractor's:

1) AIA Doc A201 Gen. Cond.'s of Contract gives arch authority to reject work that:
2) the arch also has authority to req. inspection or testing of work when it:
3) if work is rejected by arch, the contractor must:
4) who pays for correcting rejected work?

1) if contractor fails to correct work not conforming w/ contract docs then:
2) sometimes an element is used that's not conforming to design intent or req.'s of contract docs but is deemed acceptable, give ex:

1) ^(previous) why would the arch accept an item like this (w/ owner approval)
2) deviations such as this still must be noted in:
3) if accepted work is less $ than spec'd:
4) ^ if it's more $ & the substitution was made w/out owner approval & is contractor's error:

1) when nonconforming work is acceptable to the owner but not the arch:
2) on the certificate of substantial completion the arch should note this difference as:
3) the contractor must document the deviation on the:

1) an ex. of nonconforming work acceptable to owner but not arch is:
2) the procedure to follow if a claim or dispute arises in const. is outlined in:
3) what is a "claim?"

1) claims must be made how & to who?
2) time frame claims must be initiated is:
3) claims must be substantiated w/:
4) who are claims 1st referred to?

*review ch5 for more info

1) if owner or contractor has a dispute or makes a claim, the IDM must:
2) to eval. claims, the IDM may:
3) the IDM can ask the owner to:

-actions the IDM can take in response to a claim:
1) requesting add. supporting data from claimant
2) suggesting a compromise
3) accepting the claim
4) rejecting the claim

1) if IDM asks owner or contractor to respond to a claim or prov. add. info, they must respond when & give:
2) the approval or rejection of a claim by the IDM is:
3) after IDM has given decision, at any time the claiming party can demand:

1) what is "mediation?"
-2 typ ways claims arise:
2) "claims for additional time" arise b/c:
3) ^ if weather cond.'s are the basis for this type of claim, contractor must submit evidence that weather cond.'s:

1-2) "claims for concealed or unknown cond.'s" helps w/ surprises on job site, but to be valid, cond.'s must me 1 of 2 criteria:

1) claims of unknown cond.'s must be made in what time frame?
2) ex of ^ this claim type is test borings indicate standard soil type so contractor budgets for normal excavation but finds:
3) what are "mediation" & "arbitration?"

1) both mediation & arbitration use:
2) ^ what is the difference btwn them?
3) under the Gen. Cond.'s of the Contract, if dispute can't be resolved by IDM, the owner & contractor must 1st try:
*review ch5

1) in mediation a mediator facilities a discussion btwn parties using tech.'s in compliance w/:
2) what does the mediator do?
3) the mediator does not judge the case, rather their role is to:

1) under the Gen. Cond.'s arbitration proceedings are conducted under the:
2) w/ arbitration, the 2 parties agree to submit their claims to:
3) arbitrators or the arbitration board proceeds by:

1) what are the advantages of arbitration over litigation?
2) disadvantage = unlike a trial there are no:

*Practice Question
-A pressure test on plumbing supply piping req.'d by the spec's reveals a leak in the system. According to AIA Doc A201, the responsibility for fixing the leak & paying for a follow-up test is by the
1) owner 2) contractor 3) plumbing sub
4) owner + contractor jointly

ADDITIONAL CONST. ADMIN ACTIVITIES
-arch also responsible for completing project mgmt tasks like:
1) verifying owner has received the req.'d performance bonds & labor & mat. payment bonds
2) verifying contractor issues acceptable certificates of insurance to client

7) reviewing & approving design consultant's billings
8) monitoring the contractor's progress against the const. sch & notifying the client of any problems that may be identified

11) maintaining all doc. of const. admin activities, + issuance of arch's supplemental instructions, responses to RFI's, const. change directives, change orders
12) verifying issuance of certificate of occupancy by bldg official