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Project schedule
- What is it?
- A project schedule is a timetable that shows
the start and end dates of all project tasks. It
includes many resources to improve the
project management.
- A project schedule is a timetable that shows
the start and end dates of all project tasks. It
includes many resources to improve the
project management.
- Why is it helpful?
- 1. Collaborate effectively with remote resources and build
personalised task lists. 2. Sync calendars to automatically
account for resource availability. 3. Communicate
efficiently with all stakeholders.
- Types of project schedule
- Master project schedule
- It is summary level schedule that highlights
the key tasks and their estimated duration.
- It is summary level schedule that highlights
the key tasks and their estimated duration.
- Milestone schedule
- It tracks major milestones but not every
task or deliverable.
- It tracks major milestones but not every
task or deliverable.
- Detailed project schedule
- It is a more operational level schedule that
tracks every project activity.
- It is a more operational level schedule that
tracks every project activity.
- What should a project schedule contain?
- Deliverables, task description, task duration, task
start and end date, task dependencies, project
calendar, work packages, budgets, resource
availability, schedule risk analysis, etc.
- Deliverables, task description, task duration, task
start and end date, task dependencies, project
calendar, work packages, budgets, resource
availability, schedule risk analysis, etc.
- How to collect the information?
- Project Management
Software
- This information collection technique uses software for
project planning, resource allocation and scheduling.
- Examples: MeisterTask, Basecamp, Nifty, Teamwork Projects,
ProofHub, Zoho Projects, Trello, JIRA, Asana, Monday.com, Wrike, etc.
- Examples: MeisterTask, Basecamp, Nifty, Teamwork Projects,
ProofHub, Zoho Projects, Trello, JIRA, Asana, Monday.com, Wrike, etc.
- This information collection technique uses software for
project planning, resource allocation and scheduling.
- Planning
processes
- It is a process in which questions are
asked to know what to do in the project.
- 01- What needs to be done?
02-When will it happen?
03-Who will do it?
- Once the questions are answered and the
project is starting, there are 10 steps to
effectively schedule the time:
- Confirm the project activities,
sequence activities, determine
dependencies, determine
durations, establish milestone,
allocate resources, assess risks,
define baseline schedule,
monitor and control and report
on any changes to the schedule.
- Confirm the project activities,
sequence activities, determine
dependencies, determine
durations, establish milestone,
allocate resources, assess risks,
define baseline schedule,
monitor and control and report
on any changes to the schedule.
- Once the questions are answered and the
project is starting, there are 10 steps to
effectively schedule the time:
- 01- What needs to be done?
02-When will it happen?
03-Who will do it?
- It is a process in which questions are
asked to know what to do in the project.
- Project scheduling tools and
techniques
- Project managers use a range of tools and techniques
to create, track and control their project schedules.
- Task list
- It is a list of activities with
deadlines that must be
completed to finish a
project.
- It is a list of activities with
deadlines that must be
completed to finish a
project.
- GANTT chart
- It’s a horizontal bar
chart that tracks
activities over time.
- It’s a horizontal bar
chart that tracks
activities over time.
- Work breakdown
structure
- It is a graphic that details
the deliverables by
presenting key
milestones within a
hierarchy.
- It is a graphic that details
the deliverables by
presenting key
milestones within a
hierarchy.
- Schedule network
analysis
- It is a graphic that depicts
the interrelationships and
timing of all project
activities in chronological
order.
- It is a graphic that depicts
the interrelationships and
timing of all project
activities in chronological
order.
- Critical path method
- It adds the times of all critical
activities, taking into account
dependencies, to determine the
earliest time that the project can be
completed.
- It adds the times of all critical
activities, taking into account
dependencies, to determine the
earliest time that the project can be
completed.
- PERT charts
- This chart estimates time with a
different method, it can be
compared to the critical path
method.
- This chart estimates time with a
different method, it can be
compared to the critical path
method.
- Task list
- Project managers use a range of tools and techniques
to create, track and control their project schedules.
- Project Management
Software
- Master project schedule
- Types of project schedule
- 1. Collaborate effectively with remote resources and build
personalised task lists. 2. Sync calendars to automatically
account for resource availability. 3. Communicate
efficiently with all stakeholders.
- TIPS to make a good project schedule
- 1. Rely on the experience of others.
2. Thoroughly identify and collect tasks.
3. Be realistic in estimating durations.
4. Allow reasonable float on activities.
5. Continually monitor the critical path.
6. Consider the impacts of your identified
risks. 7. Celebrate milestones when they
are achieved. 8. Make sure the schedule is
accessible to the whole team.
- 1. Rely on the experience of others.
2. Thoroughly identify and collect tasks.
3. Be realistic in estimating durations.
4. Allow reasonable float on activities.
5. Continually monitor the critical path.
6. Consider the impacts of your identified
risks. 7. Celebrate milestones when they
are achieved. 8. Make sure the schedule is
accessible to the whole team.
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