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With practice, most writers can create first drafts that do not need to be revised.
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With more complex messages, it is a good idea to set aside a first draft for a day or two before beginning the revision process.
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The middle section of a message has the greatest impact on the audience.
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Skilled business writers keep all their sentences as short as possible.
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Although you should vary the length of paragraphs in your business messages, in general you should strive for short paragraphs.
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Items in a list do not need to have parallel construction.
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Headings have only one function, which is to break up long blocks of type.
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Readers can understand descriptive headings without reading the rest of the document.
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"Take an action" is an example of a camouflaged verb.
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The subject and predicate of a sentence should be kept as close together as possible.
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In business documents, items in a list should always be numbered–using bullets or other graphics is unprofessional.
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Short words are generally more vivid and easier to read than long words.
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"Future plans" is an example of a redundancy.
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The sentence, "It is imperative that we hire more employees," begins with an indefinite pronoun and should be shortened.
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Using a spell checker guarantees that your documents will be free of spelling errors.
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Today's powerful grammar checkers can easily determine whether your document states your message correctly and communicates it clearly.
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Because the first thing that readers will notice about your message is its appearance, you should pay special attention to design and page layout.
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To make your message more interesting and accessible, you should use as many design elements and decorative touches as possible.
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To draw attention to important points or terms italic type is more effective than boldface.
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If you find graphics, photos, videos, and other elements online, you can use them in your own documents without worrying about copyright violations.