1968563
Description
Mind Map by Candy Bunny, updated more than 1 year ago
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Created by Candy Bunny
almost 10 years ago
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PARTS OF A FORMAL LETTER
- Sender's Address
- Include complete address
with pincode
- Avoid using
abbreviations
- Place a comma at the end of
every line of the address
- Place a full stop after
the last line
- Include complete address
with pincode
- Date
- If using numerals, use the
format DDMMYY (05.02.2015)
- other formats use 5th May,2013
or May 05,2013
- Salutation
- Use appropriate form of tittle to address the
recipient; eg: Dear Dr. Adam
- When not using the name of the
recipient, formal salutation can be used;
for example Dear Sir/Madam, etc
- Place a comma after the salutation
- Use appropriate form of tittle to address the
recipient; eg: Dear Dr. Adam
- If using numerals, use the
format DDMMYY (05.02.2015)
- Recipient's Address
- Include recipient's designation,
department & name of company where
applicable
- Include complete address
with pincode
- Place a comma at the end of
every line of the address
- Place a full stop after
the last line
- Include recipient's designation,
department & name of company where
applicable
- Subject of the letter
- This tell the recipient what the
letter is about
- It should be brief, precise and
preferably expressed in one sentence
- This tell the recipient what the
letter is about
- Body
- The body of the letter should be clearly
divided into 3 parts, namely,
introduction, message, conclusion
- The language & the tone should be appropriate to
the purpose of the letter
- The body of the letter should be clearly
divided into 3 parts, namely,
introduction, message, conclusion
- Complementary
Close
- Any of the formal expressions of subscriptions
maybe used; for example Yours faithfully/sincerely;
Sincerely yours; yours truely, etc
- Always begin with a capital letter
- The word yours does not have an
apostrophe
- Begin the second word
with a small letter
- Any of the formal expressions of subscriptions
maybe used; for example Yours faithfully/sincerely;
Sincerely yours; yours truely, etc
- Signature
- The full name of the sender is written below
the complementary close
- The designation or the proffesional rank of
the sender maybe written below the
signature
- The full name of the sender is written below
the complementary close
- Enclosures
- If you are enclosing something with your letter, you may
indicate this by writing the abbreviation, "Encl." below the
signature
- If you are enclosing more than 1 item, list the items.
- If you are enclosing something with your letter, you may
indicate this by writing the abbreviation, "Encl." below the
signature
- Copies
- If you are sending a copy of the letter to another person,
indicate by writing the abbreviation "cc" followed by the
person's name
- Write the abbreviation "cc" below the signature or the "Encl"
- "cc" stands for carbon copy or courtesy copy
- If you are sending a copy of the letter to another person,
indicate by writing the abbreviation "cc" followed by the
person's name
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