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Administrator Sample Test

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NS Administrators Sample Test
Steve Holt!
Quiz by Steve Holt!, updated more than 1 year ago
Steve Holt!
Created by Steve Holt! about 5 years ago
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Resource summary

Question 1

Question
A search is needed to list all customer AR Balances as of the end of the previous quarter. Which search type and criteria should be used when creating this search?
Answer
  • Customer search joined to paid transactions for selecting transactions prior to quarter end date, summarized by customer
  • Transaction search selecting transaction dated prior to quarter end and posted to the AR Account, summarized by customer
  • Transaction search selecting transactions dated prior to quarter end and of type invoices, credit memos, and payments, summarized by customer
  • Customer search where balances are greater than 0 joined to applied to transactions for selecting paid transactions prior to quarter end date, summarized by customer

Question 2

Question
Which two results display options in a search will allow an administrator to find the largest sale order ($) for each sales rep? Answer can be more than 1
Answer
  • Field: Amount, Function: Sum
  • Field: Amount, Summary Type: Maximum
  • Field: Sale Rep, Summary Type: Group
  • Field: Customer, Summary Type: Group

Question 3

Question
Which search is needed to identify customers that are located in California in the area code of 415 or customers located in NYC?
Answer
  • State/Province = California, New York, AND, Phone = starts with 415
  • (State/Province = California, And, Phone = starts with 415) OR (State/Province = NY, AND, City = starts with New York)
  • (State/Province = California, And, Phone = starts with 415) AND (State/Province = NY, AND, City = starts with New York)
  • (State/Province = California), AND, (Phone = starts with 415) OR (State/Province = NY, OR, City = starts with New York)

Question 4

Question
What information does Analytics Audit Trail Search Type generate? Choose 2
Answer
  • When a search or report was last viewed and who viewed it.
  • The IP address and login of the last person who ran a search or report
  • When was a report or search last run and how many times it has been executed.
  • Changes or deletions made on Saved Search, Saved Report, and Report Schedule

Question 5

Question
Where does a pricing search source its information?
Answer
  • Item Pricing on the item record
  • Group pricing tab from item records
  • Price levels set on Customer Records
  • Item pricing tab from customer records

Question 6

Question
Each sales rep needs a list of their own New Sales Orders for the month-to-date. The sales rep manager will also want to received the report with the same data the sales rep receives. What is the best way to create and automate this list?
Answer
  • Create a custom report from the sales rep detail report. Grant access to the report to all the sales reps and managers
  • Create a search for last weeks orders by sales rep with criteria sales rep is "-mine-". Send the search link to each member of the team to run as needed.
  • Create a search for sales by sales rep and schedule it to run prior to the meeting. Using email notification send the results to the sales rep and manager recipients.
  • Create a custom report from the sales rep. detail report and schedule the report to run prior to the meeting. On the schedule, make the recipients the sales reps and managers to email the report.

Question 7

Question
How can an administrator notify the order processing group when a new sales order is entered?
Answer
  • A report of new sales orders schedule and sent to the individual members of the order processing team every hour.
  • A search of new sales orders schedules and set to the individual members of the order processing team every hour
  • A search of sales orders with email notification on new records which triggers and alert to send the search data to the order processing group
  • A report of sales orders with email notification on new records which triggers an alert to send the search data to the order processing group

Question 8

Question
How can an administrator customize a standard report displaying only the service department expenses, grouped by month?
Answer
  • Set the column footer field to department, and set the date range to this month
  • Set the column footer field to month, and customize the report to filter by only the services department.
  • Set the column footer field to month, and customize the report to include the department column and move it all the way to the left
  • Set the column footer field to department and customize the report to include the month field and move it all the way to the left, and select the group with checkbox.

Question 9

Question
A custom report for the CFO was created, but the CPO cannot view the report.
Answer
  • User controls
  • Audience controls
  • Drill down report controls
  • Show on reports page controls

Question 10

Question
Which three report builder features will help create custom reports for the purchasing manager that shows purchases by vendor, comparing this year to last year, and the percent difference?
Answer
  • Formula field
  • Alternate date range
  • Add % of total column
  • Alternate date range type

Question 11

Question
Identify the simplest approach to provide a specific employee temporary dashboard publishing capability
Answer
  • Modify the center role to include the publish dashboard permission
  • Add the publish dashboards permission to employee's global permissions
  • Enable the global dashboard permissions feature
  • Create a custom role with the publish dashboard permission

Question 12

Question
Dashboard Elements: What would a professional services manager use to list standard project metrics?
Answer
  • Key Performance Indicators
  • KPI Meter
  • Reports Snapshot
  • KPI Scorecard

Question 13

Question
Dashboard Elements: What would an account manager use to gain a visual comparison of open invoices with date range options?
Answer
  • Key Performance Indicators
  • KPI Meter
  • Reports Snapshot
  • KPI Scorecard

Question 14

Question
Dashboard Elements: Would would a sales manager use who requires a visual representation to view the existing actuals vs. forecast?
Answer
  • Key Performance Indicators
  • KPI Meter
  • Reports Snapshot
  • KPI Scorecard

Question 15

Question
Dashboard Elements: What would a support manager need to compare new cases and escalated cases across multiple date ranges?
Answer
  • Key Performance Indicators
  • KPI Meter
  • Reports Snapshot
  • KPI Scorecard

Question 16

Question
Which two types of forms can be selected under the "Linked Forms" tab when editing the standard purchase order form?
Answer
  • Vendor Bill
  • Sales Order
  • Item receipt
  • Vendor Credit

Question 17

Question
How can an administrator set the field order of a new custom field located in the main tab of a custom customer form?
Answer
  • Edit the field order on the lists tab of the custom form
  • Edit the field order on the fields tab of the custom form
  • Edit the "insert before field" value on the display tab of the custom field setup screen
  • Adjust the field order by editing the custom field > select the "apply to forms" button and modify the field order column

Question 18

Question
Which two statements are TRUE if the "Custom Form" field on a user's preferred form is hidden?
Answer
  • When editing a record, the form can be changed by pressing control F9
  • Removing the Custom Form field restricts all users from using any other form
  • Administrators can access edit the custom form field
  • Records using forms with the store form with record option will override preferred form.

Question 19

Question
A record is saved using a form with the store form with record option enabled. Which two statements are true?
Answer
  • All users will use the form
  • Users with a different preferred form will not use the form.
  • Users restricted to a different specific form will not use the form.
  • The form will only be used if the user has access to the form (enabled in role).

Question 20

Question
Which two record types can be created using an online customer form?
Answer
  • Partner
  • Contact
  • Customer
  • Sales Order

Question 21

Question
Which two formats are availalbe when printing a transaction?
Answer
  • XLS
  • CSV
  • PDF
  • DOC
  • HTML

Question 22

Question
Where is the PDF/HTML Print Layout defined that will be used when printing a transaction?
Answer
  • Transaction Form > Header section
  • Transaction Form > Printing Fields tab
  • Transaction Form PDF/HTML Layout > Header section
  • Transaction Form PDF/HTML Layout > Transaction Forms tab

Question 23

Question
How can a pop-up warning be resolved if it requires a field to be populated that is not displayed on the form?
Answer
  • Turn on browser pop-up blocker
  • Modify the script attached to the form to stop showing the pop-up
  • Old custom form may be corrupted, therefore a new one needs to be created
  • Uncheck the mandatory box in the custom field record that has hidden display type setting.

Question 24

Question
Which field setting is required to display the value of custom fields where the default value is a formula?
Answer
  • Check the mandatory box
  • Clear the store value box
  • Set Display Type to Inline Text
  • Clear the apply formatting box
  • Check the calculate upon submit box

Question 25

Question
What is a difference between displaying a child record sublist in a subtab vs. displaying it in a custom sublist?
Answer
  • A custom sublist will not display filters
  • A custom sublist allows a record to be unlinked
  • Footer filters can only be added in a child record sublist
  • A child record sublist allows for new records to be linked

Question 26

Question
[blank_start]|Custom List|[blank_end] Create options in a matrix item [blank_start]|Custom Record|[blank_end] Create custom online survey form [blank_start]|Custom List|[blank_end] Create options in a multi select field [blank_start]|Custom Record|[blank_end] Create dependent dropdown fields
Answer
  • |Custom List|
  • |Custom Record|
  • |Custom Record|
  • |Custom List |
  • |Custom List|
  • | Custom Record |
  • |Custom Record|
  • |Custom List|

Question 27

Question
How does an administrator set up the automatic assignment of sequential numbers to custom records?
Answer
  • By enabling the show ID field
  • By enabling the include name field
  • By using the Use Mass Update to Auto-Generate primary keys
  • By enabling the record on the company >Auto-Generated Numbers page

Question 28

Question
How can a child custom record be attached to the parent record?
Answer
  • Include a custom subtab, and ensure that a custom List/Record field is enabled on the subtab.
  • Include a custom inline HTML field, enable Show in List, and set the default value to record is parent
  • Include a custom List/Record field, set List/Record to the parent Record type, and enable that field as Record is Parent
  • Include a custom List/Record field, set List/Record to the parent Record type, and set Source List to the parent Record Type

Question 29

Question
Match the Suiteflow creation steps to their order of create [blank_start]Workflow Transition[blank_end] [blank_start]Transition[blank_end] [blank_start]Action[blank_end] [blank_start]State[blank_end]
Answer
  • Workflow Transition
  • Transaction
  • Action
  • State
  • Transition
  • Workflow Transition
  • Action
  • State
  • Action
  • Workflow Transition
  • Transition
  • State
  • State
  • Workflow Transition
  • Action
  • Transition

Question 30

Question
Which two business requirements can be addressed using SuiteFlow?
Answer
  • Remove purchase order approval step when receive by date is less than five days away
  • Create suitelet to optimize resource (conference room) usage in NetSuite's calendaring system.
  • Create pop-up alert to remind users to enter due date when assigning a task to another employee
  • Create button to send an email to the sales rep's manager when a sales order greater than $100,000 is entered

Question 31

Question
Match the steps to uninstall a bundle from an account to the order they should be performed [blank_start]First[blank_end] Login to the account in which you installed the bundle [blank_start]Second[blank_end] Choose Uninstall from the action dropdown for the budnle you wan tot uninstall [blank_start]Third[blank_end] In the confirmation popup, click OK [blank_start]Fourth[blank_end] Go to Customization > SuiteBundler > Search & Install Budnles > List
Answer
  • First
  • Fourth
  • Second
  • Third

Question 32

Question
Which statement is true about the source of a managed bundle?
Answer
  • All managed bundles are created by NetSuite
  • It is possible to view all the components of a Managed Bundle before installing
  • It is not possible to view all the components of a managed bundle before installing
  • All managed bundles are created by approved NetSuite Partners and have been verified by Netsuite

Question 33

Question
How do Global Permissions affect a user's Role permissions?
Answer
  • Role takes precedence
  • Global permissions take precedence
  • The permission with the higher level of access takes precedence
  • Global and Role permissions will cause an error if there is a conflict

Question 34

Question
Which two statements describe the relationship between the Center Type and a user's role?
Answer
  • Custom Centers can only be applied to new roles
  • Custom Centers can be applied to any custom role
  • The center type affects the tabs where the links are placed
  • The center type affects which records the user has access to

Question 35

Question
Which two settings will allow Sales Reps to see Customers from other subsidiaries without allowing them to enter transactions against them?
Answer
  • Subsidiary field on custom Sales Rep role is blank
  • Customers are listed with Parent Company subsidiary
  • Allow Cross-Subsidiary record viewing is marked on the custom sales rep role
  • Setup > Sales Preferences > Standard Sales Roles field is set to "Restrict Editing Only"
  • Subsidiary field on custom sales rep role lists all subsidiaries where view access is permitted

Question 36

Question
A user has been assigned a custom role that has the Subsidiary field left blank Which records can this user access?
Answer
  • Any record from any subsidiary
  • Only records where subsidiary is unassigned
  • Records from their own subsidiary and child subsidiaries
  • Only records from the subsidiary on their employee record

Question 37

Question
What are two NetSuite recommended practices for using the Administrator role?
Answer
  • The administrator role should not be the default role
  • More than one person should be assigned administrator role
  • No more than one person should be assigned Administrator role
  • The administrator role can be customized to remove certain permissions

Question 38

Question
With team selling feature enabled, a user with a custom sales person role finds that his name is not selected by default in the sales rep field when creating a new sales order. What two settings affected this behavior?
Answer
  • Employee Restrictions is set to "none - no default"
  • Sales Role field on the employee record was not selected
  • Sales Rep checkbox field on employee record is not checked
  • Sales role box on the custom sales person role record is not checked

Question 39

Question
A user with a restricted role runs a custom search with the run unrestricted box marked. What access will the user have to the search results?
Answer
  • None
  • Edit access to resulting records
  • Edit access to the search results
  • View access to the search results
  • View access to the underlying detail from summary

Question 40

Question
What could prevent a custom A/P clerk role from accessing a vendor bill transaction?
Answer
  • The vendor bill is already paid
  • The vendor bill was created by another user
  • The role has Department/Class/Location restrictions
  • The transaction date of the vendor bill is already closed

Question 41

Question
Match the Limited access roles with their attributes: [blank_start]Allows creation of purchase requests[blank_end] : Vendor Center [blank_start]Allows creation of sales order[blank_end] : Partner Center [blank_start]Allows viewing of purchase orders[blank_end] : Employee Center [blank_start]Allows viewing of leads[blank_end] : Customer Center
Answer
  • Allows viewing of purchase orders
  • Allows viewing of leads
  • Allows create of purchase requests
  • Allows create of sales order

Question 42

Question
Match the Multi-language feature with its attribute: [blank_start]Languages under Set Preferences[blank_end] : SuiteAnswers [blank_start]Languages under General Preferences[blank_end] : Navigation Tabs [blank_start]Not Translated[blank_end] : Custom Field Label Text and related Help
Answer
  • Not Translated
  • Languages under Set Preferences
  • Languages under General Preferences

Question 43

Question
Which two components are copied over when a sandbox is refreshed?
Answer
  • System Notes
  • Menu Shortcuts
  • Saved Search email alert settings
  • Customer Center role assignments

Question 44

Question
How can the administrator identify customer lists managed by a sales manager?
Answer
  • Create a search on saved searches and set the criteria to search owner
  • View the sales manager role and review the assigned permissions for lists
  • Personalize the sales manager's login audit trail to display lists permissions
  • View the sales managers employee record and review the global permissions

Question 45

Question
What should an administrator do to prevent a terminated user from transacting business?
Answer
  • Enable the IP restrictions feature
  • Remove the user's role from the employee record
  • Clear the Give Access checkbox on the employee record
  • Update IP address restrictions on the employee record to office IP address

Question 46

Question
What two times is a user required to answer security questions at login?
Answer
  • Upon changing roles
  • Upon switching browsers
  • After a specified time of being idle
  • When changing computers/devices

Question 47

Question
Match the saved search settings with their applicable use for protecting data access: Prevent [blank_start]access to records referenced in Search[blank_end] : Max Results Prevent c[blank_start]reation of new search w/ restricted fiel[blank_end]ds : Run Unrestricted [blank_start]Allow reporting w/o Permission to record[blank_end] : Disallow Drill Down [blank_start]Limit Quantity of data exposed[blank_end] : Restricted List View on Role
Answer
  • Limit Quantity of Data Exposed
  • Allow report w/o access to under record
  • Prevent access to records in search
  • pvt creation new search with restricted

Question 48

Question
What two actions can an account administrator take to prepare for a new release?
Answer
  • Review information in the New Release portlet
  • Update administrator role for Release Preview permissions
  • Confirm settings for Release Preview and Sandbox Options
  • Log into the Release Preview environment through the New Release portlet

Question 49

Question
Where is Enhancement Voting Enabled in Netsuite?
Answer
  • SuiteApps
  • SuiteIdeas
  • SuiteTraining
  • SuiteAnswers

Question 50

Question
Who has access to the Support Center Role?
Answer
  • CEO only
  • Support Administrator
  • Anyone to whom it is assigned
  • Anyone with an Administrator role
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