10038722
Description
Mind Map by andrea chick, updated more than 1 year ago
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Created by andrea chick
over 7 years ago
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Copied by andrea chick
over 7 years ago
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Small Scale Event Permit Application Process
- Inquiry
- Sent to NCC
Event Permits
Email
- Filed into "New
Applications"
folder. Often
sent by the
contact center.
- Time: 1-2 Days
- Time: 1-2 Days
- Filed into "New
Applications"
folder. Often
sent by the
contact center.
- Application Print
Off
- Lakshna/Andrea
- Printed off with
the date
received and
event date
outlined on the
top
- Time: 1 day
- Time: 1 day
- Printed off with
the date
received and
event date
outlined on the
top
- Consultation/Detail
Confirmation
- Lakshna
- Calls client to
confirm details
such as: location,
date, time,
infrastructures,
electrical access
etc,.
- Time: 2-3 days post-inquiry
- Time: 2-3 days post-inquiry
- Calls client to
confirm details
such as: location,
date, time,
infrastructures,
electrical access
etc,.
- Tentative file
establishment
- Lakshna/Andrea
- Event included in the
network, Outlook
Calendar, CRM tracking
sheet. Submitted
application and
supporting documents
are included in the
event file
- Time: 1 day
post-consultation
- Time: 1 day
post-consultation
- Event included in the
network, Outlook
Calendar, CRM tracking
sheet. Submitted
application and
supporting documents
are included in the
event file
- Create Permit #
- Lakshna/Andrea
- Generated in
IAMIS. Added
to CRM
tracking sheet
- Time: 2 weeks
post-inquiry
- Time: 2 weeks
post-inquiry
- Generated in
IAMIS. Added
to CRM
tracking sheet
- Site specifications
and requirements
- Tiera
- Line locates, road
closures, barricade
plans, traffic
management plans,
grass cuts, sprinkler
head locates are all
determined
- Time: Up to 1 week
- Time: Up to 1 week
- Line locates, road
closures, barricade
plans, traffic
management plans,
grass cuts, sprinkler
head locates are all
determined
- Confirmation
with Contractors
(if applicable)
- Tiera and/or Sylvie
- Time:
- Time:
- 'Considerations'
Development
- Lakshna
- Email sent with
confirmation of
event, details of
the event, and next
steps to finalize the
permit process
- Time: 1 day
- Time: 1 day
- Email sent with
confirmation of
event, details of
the event, and next
steps to finalize the
permit process
- Receive
Payment/Insurance
- Lakshna/Andrea
- When
payment/insurance
is received, it is
then included in
the CRM tracking
sheet and the
Receivables folder
of the NCC email
- Time: undetermined
- Time: undetermined
- When
payment/insurance
is received, it is
then included in
the CRM tracking
sheet and the
Receivables folder
of the NCC email
- Draft Permit
- Lakshna/Andrea
- Permit is
generated in
IAMIS according to
the considerations
sent out
- Time: 1 day
- Time: 1 day
- Permit is
generated in
IAMIS according to
the considerations
sent out
- Draft Editing Process
- Sylvie
- Event details and
'Schedule B' are
reviewed and
edited with
further confirmed
details
- Time: 1 Day
- Time: 1 Day
- Event details and
'Schedule B' are
reviewed and
edited with
further confirmed
details
- Finalized Unsigned Permit
- Lakshna/Andrea
- Draft is edited
with changes.
Final copy is
printed to be
given to sign
- Time: 1 Day
- Time: 1 Day
- Draft is edited
with changes.
Final copy is
printed to be
given to sign
- Permit sent to
client for signing
- Lakshna/Andrea
- Email is sent to client
with permit attached
for clients signature
- Time: 1-3 Days
- Time: 1-3 Days
- Email is sent to client
with permit attached
for clients signature
- Permit is returned
- Lakshna/Andrea
- Permit is
returned and
printed off
- Time:
- Time:
- Permit is
returned and
printed off
- NCC Staff signing
- Sylvie/Bruce
- Signatures by
NCC finalize
the document
- Time: 1 Day
- Time: 1 Day
- Signatures by
NCC finalize
the document
- Payment/Insurance
Confirmation
- Lakshna/Andrea
- Checking for all necessary
documents, payments
(including performance bond)
and insurance before finally
sending out the final permit.
If missing, client is contacted
for immediate action
- Time: 1 Day
- Time: 1 Day
- Checking for all necessary
documents, payments
(including performance bond)
and insurance before finally
sending out the final permit.
If missing, client is contacted
for immediate action
- Final Permit Sent to Client
- Lakshna/Andrea
- Scanned and
sent via email
- Time: 1 Day
- Time: 1 Day
- Scanned and
sent via email
- EVENT
- Post-Event
- Tiera
- Only if required, but
rare at this scale
- Only if required, but
rare at this scale
- Tiera
- Post-Event
- Lakshna/Andrea
- Lakshna/Andrea
- Sylvie/Bruce
- Lakshna/Andrea
- Lakshna/Andrea
- Lakshna/Andrea
- Sylvie
- Lakshna/Andrea
- Lakshna/Andrea
- Lakshna
- Tiera and/or Sylvie
- Pre-event (if
needed)
- Tiera
- Lakshna/Andrea
- Lakshna/Andrea
- Lakshna
- Lakshna/Andrea
- Sent to NCC
Event Permits
Email
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