1968563
Description
Mind Map by Candy Bunny, updated more than 1 year ago
|
|
Created by Candy Bunny
over 9 years ago
|
|
PARTS OF A FORMAL LETTER
- Sender's Address
- Include complete address
with pincode
- Avoid using
abbreviations
- Place a comma at the end of
every line of the address
- Place a full stop after
the last line
- Include complete address
with pincode
- Date
- If using numerals, use the
format DDMMYY (05.02.2015)
- other formats use 5th May,2013
or May 05,2013
- Salutation
- Use appropriate form of tittle to address the
recipient; eg: Dear Dr. Adam
- When not using the name of the
recipient, formal salutation can be used;
for example Dear Sir/Madam, etc
- Place a comma after the salutation
- Use appropriate form of tittle to address the
recipient; eg: Dear Dr. Adam
- If using numerals, use the
format DDMMYY (05.02.2015)
- Recipient's Address
- Include recipient's designation,
department & name of company where
applicable
- Include complete address
with pincode
- Place a comma at the end of
every line of the address
- Place a full stop after
the last line
- Include recipient's designation,
department & name of company where
applicable
- Subject of the letter
- This tell the recipient what the
letter is about
- It should be brief, precise and
preferably expressed in one sentence
- This tell the recipient what the
letter is about
- Body
- The body of the letter should be clearly
divided into 3 parts, namely,
introduction, message, conclusion
- The language & the tone should be appropriate to
the purpose of the letter
- The body of the letter should be clearly
divided into 3 parts, namely,
introduction, message, conclusion
- Complementary
Close
- Any of the formal expressions of subscriptions
maybe used; for example Yours faithfully/sincerely;
Sincerely yours; yours truely, etc
- Always begin with a capital letter
- The word yours does not have an
apostrophe
- Begin the second word
with a small letter
- Any of the formal expressions of subscriptions
maybe used; for example Yours faithfully/sincerely;
Sincerely yours; yours truely, etc
- Signature
- The full name of the sender is written below
the complementary close
- The designation or the proffesional rank of
the sender maybe written below the
signature
- The full name of the sender is written below
the complementary close
- Enclosures
- If you are enclosing something with your letter, you may
indicate this by writing the abbreviation, "Encl." below the
signature
- If you are enclosing more than 1 item, list the items.
- If you are enclosing something with your letter, you may
indicate this by writing the abbreviation, "Encl." below the
signature
- Copies
- If you are sending a copy of the letter to another person,
indicate by writing the abbreviation "cc" followed by the
person's name
- Write the abbreviation "cc" below the signature or the "Encl"
- "cc" stands for carbon copy or courtesy copy
- If you are sending a copy of the letter to another person,
indicate by writing the abbreviation "cc" followed by the
person's name
Want to create your own Mind Maps for free with GoConqr? Learn more.